Office Manager

Role Overview

Academy Bus is seeking an Office Manager to join our West Palm Beach team. In this multi-faceted role, you will support the General Manager, Safety, and Operations teams. Your primary focus will be managing human resources administration, office operations, and day-to-day administrative tasks in a fast-paced environment.

Earn an annual salary of $55,000-$60,000. Pay rate commensurate with experience level.

Desired Characteristics:

• Multitasker: Thrives under pressure in a fast-paced environment.
• Organized: Possesses strong attention to detail and accuracy.
• Results-Driven: Acts as a collaborative team player with a strong work ethic.
• Adaptable: Demonstrates flexibility in managing changing priorities.
• Discreet: Maintains strict confidentiality regarding sensitive information.

Core Responsibilities:

Human Resources & Recruiting Administration

• Employee Relations: Serve as a point of contact for employee questions, track attendance, and facilitate open communication.
• Full-Cycle Recruitment Support: Manage candidate flow including walk-ins, phone inquiries, application reviews, interview scheduling, and candidate communication.
• Pre-Employment Screening: Coordinate background checks, motor vehicle reports (MVR), drug testing, and physicals.
• HR System Management: Update HR systems and process paperwork for hiring, terminations, status changes, and leaves of absence.
• Onboarding & Benefits: Assist with benefits enrollment and track eligibility for sign-on or referral bonuses.
• Compliance: Create and maintain driver qualification files and official employee documentation.
• Uniform Management: Coordinate the ordering and replenishment process for new hire uniforms.

Financial & Payroll Support

• Payroll Coordination: Review charter paperwork and schedules, track time-off requests, and provide impact notes to the payroll department.
• Accounting Support: Assist with localized accounts payable (AP), accounts receivable (AR), and petty cash management.

Office & Operations Support

• Office Maintenance: Order office supplies and coordinate office cleaning services.
• Data Entry: Input mileage and fuel data into the maintenance tracking system.
• General Support: Perform other administrative tasks as assigned by leadership.

Requirements:

• Software Skills: Proficiency in Microsoft Office (Outlook, Word, and Excel).
• General Experience: Proven experience in administrative or operations support roles.
• Preferred Experience: Prior administrative support experience in HR or recruiting is highly desired

Health Insurance and Benefits Offered Include:

• Medical, Dental, Vision, Prescription and Life insurance
• Supplemental coverages
• 401K plan
• Paid Time off and Holiday Pay

Academy is an EEO.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.