Payroll Administrator

JOB TITLE: Payroll Administrator
DEPARTMENT: Human Resources
LOCATION: Robinson Nevada Mining Company - Ruth, NV
PAY GRADE: 5
POSITION REPORTS TO: Human Resources
ROTATING SHIFT: No ☒
EXEMPT ☒

Purpose & Scope of The Position:

The Payroll Administrator is responsible for the accurate, timely, and compliant processing of payroll for a 24/7 mining operation. This role ensures payroll integrity across complex schedules, shift structures, and compensation programs, while maintaining compliance with all federal, state, and local regulations.

Job Duties & Responsibilities:

• Process full-cycle payroll from pre-payroll through final update, ensuring accuracy across complex pay structures (shift premiums, incentives, retro pay).
• Maintain payroll system integrity within JDE and ensure accurate time integration from TCP.
• Administer payroll tax compliance, including filings, deposits, reconciliations, and year-end reporting (W-2s, 941s, IRS Publications 15, 15-A and 15-B, FUTA/SUTA).
• Manage taxable and non-taxable employee deductions, including benefits, garnishments, levies, and fringe benefits.
• Reconcile payroll to the general ledger; prepare month-end journal entries and accruals in partnership with Finance.
• Ensure compliance with FLSA and applicable wage and tax laws; maintain strong internal controls and audit readiness.
• Validate pay accuracy for all pay types.
• Ensure accurate time capture and approvals aligned with payroll deadlines and processes.
• Support audits, reporting, and continuous process improvements.
• Provide responsive, customer-focused support to employees and leadership.

Required Qualifications:

• Education: Degree in Accounting, Finance, HR, or equivalent field experience.
• Experience:
  • 3–5+ years of full-cycle payroll experience in a complex or industrial environment (mining, manufacturing, construction preferred).
  • Strong working knowledge of payroll laws and regulations (FLSA, IRS, multi-state payroll).
  • Experience with JD Edwards (JDE) and automated timekeeping systems (TCP preferred).
  • Advanced Excel and strong problem solving and reconciliation/audit skills.
  • High attention to detail with the ability to meet strict deadlines.
  • High integrity and confidentiality.
• Licenses: Valid driver’s license.

Preferred Qualifications:

• Experience: Experience in report development in ERP class systems (JD Edwards, Essbase, GL Inquiry).
• Licenses: Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

Technical Skills & Competencies:

• Strong communication skills.
• Proficiency in Microsoft Office applications.

Travel Requirements:

• N/A

Supervisory Responsibilities:

• N/A

Additional Requirements:

• Successful completion of a pre-employment physical, including drug and alcohol testing.
• Ability to meet the required physical demands, exerting up to15 pounds of force occasionally and/or a negligible amount of force frequently.