Payroll Administrator

Company Description

Where Culture, Care, and Art de Vivre Meet

At Sofitel New York, luxury is more than a standard—it’s a feeling.

Sofitel New York is seeking a motivated and hospitality-focused Rooms Manager-In-Training (MIT) to join our Rooms Division and develop a strong foundation in luxury hotel operations.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced luxury hospitality environment.

What is in it for you:

• Structured cross-functional development across Front Office, Housekeeping, and Guest Services.
• Hands-on exposure to luxury hotel operations.
• Opportunity to work closely with experienced Rooms leaders and Heartists.
• Participation in meaningful operational and process-improvement projects.
• Career development and growth opportunities within Sofitel Hotels & Resorts and Accor.

Job Description

What you will be doing:

Working daily with Payroll and Reporting to the Director of Finance on-site, responsibilities and essential job functions include but are not limited to the following:

• Consistently offers professional, engaging and friendly service
• Follow departmental policies, procedures and service standards
• Review, circulating and filing of hotel contracts
• Assist in maintaining the hotel's payroll system to ensure timely payment of wages according to the Company standards
• Manage the timeclocks to ensure all appropriate functions are operational
• Prepare, reconcile, and provide to the ADOF/DOF, the weekly payroll journal entries
• Assist in reconciling vacation, end of service benefits, service charge and gratuity tips
• Process payroll in a timely and accurate manner
• Review and fix payroll discrepancies, while communicating with appropriate department for future knowledge.
• Spearhead payroll-related trainings to keep department heads up to date with current payroll procedures.
• Assist in ongoing development and management of internal payroll spreadsheets
• Assist in timely payroll reports are completed as required
• Participate in month end reporting, including union reporting and other various internal controls.
• Ensure that all hotel systems and internal controls related to payroll are adhered to
• Ensure a high level of confidentiality with all matters related to payroll
• Assist with Month end Functions with reconciling and Entries
• Assist with inventory counts.
• Preparation of accounting staff bi-weekly time and attendance reports
• Basic accounting functions in Microsoft excel task
• Support accounting team with daily tasks when needed
• Participate in cross-training and other development programs in accounting functions.
• Organize and maintain on-site and off-site file storage.
• Identify and implement changes to policies and procedures as required.
• Follow all safety and sanitation policies
• Other duties as assigned

Qualifications

• Experience working in a full service/luxury hotel with 250+ employee with complex payroll
• Experience with union hotel payroll
• Professional designation or acceptable university degree with an appropriate specialization in Accounting and Payroll management or enrolled in a recognized accounting program with progression.
• Minimum of 3 years-accounting experience and previous accounting experience at a supervisory/managerial level.
• Familiarity with hotel operating systems and software, including Ceridian Payroll System
• Intermediate Excel level, advanced preferred
• Excellent administrative, interpersonal, organizational, written and verbal communication skills.
• Excellent communication and organizational skills with strong attention to detail
• Highly responsible & reliable
• Strong interpersonal and problem-solving abilities
• Ability to work cohesively as part of a team
• Ability to focus attention on guest needs, remaining calm and courteous at all times

Additional Information

Our Culture / Be ALL you are with ALL your Heart

At Accor, we are committed to diversity. Each individual, each personality, and each experience has its place to grow and make us grow collectively. Everything we do, we do with heart. We are creators of emotions, professionals of the human experience, open to others and the world around us.

• Our culture is inclusive. We value the richness of the 120 nationalities, the different backgrounds, the different stories that make up our company.
• We care for the world around us: our teams, our guests, our establishments, our environment are at the heart of our concerns. Our mission is human, essential: to bring cultures together, to open windows on the world, to provide unforgettable experiences, day after day.
• All our heartists are talents in the making, they are the future of our group and our hotels. Helping them grow professionally and develop personally according to their wishes and ambitions is our priority.
• Together, we imagine your future. Our group is large, with many opportunities, and the experiences are infinite.
• We dare to question the status quo. We challenge ourselves to always do better. We take risks, we dream the impossible and make it possible.
• Hospitality is teamwork, and we are stronger together. We believe in caring, we respect our differences and value all voices. We work as a team, saying what we do and doing what we say.

The hotel is unable to assist candidates in obtaining work authorization documents.

Visa Requirements: Must be legally eligible to work in the United States.