Payroll Analyst

Pay Grade: AK (Non-Exempt Support Staff Salary System)

Department: Payroll

Accountable To: Payroll Manager

FLSA Status: Non-Exempt

Calendar: 261 Days

Creation/Revision Date: October 23, 2024

Summary:

Performs a variety of duties in the processing of payroll for the organization. Requires critical thinking in researching and analyzing data to ensure accuracy and compliance. Duties include: completing and reviewing employees biweekly pay; responding to employee and supervisor questions and resolving routine issues; performing data input; preparing required reports; and maintaining related records.

Essential Functions:

• Assists in the preparation of various reports (e.g. bank reconciliation, state and federal quarterly taxes) for the purpose of providing written support and/or conveying information to district personnel, local, county, state and/or federal agencies
• Applies Federal and State tax laws to ensure compliance in withholding, payment, and reporting of payroll taxes withheld and voluntary deductions. Reconciles and submits reports and payments to governing agencies as determined to avoid penalties.
• Maintains payroll-related records (e.g. employee pay classi?cation, dependent status, available sick leave, etc.) for the purpose of ensuring the timely and accurate compensation of District employees.
• Responds to inquiries for the purpose of providing information or direction to appropriate source. Creates/implements queries and processes a variety of reports (e.g. deductions, retired employees, court order adjustments, subpoena of payroll records, etc.) to ensure timely and accurate compliance of requests
• Serves as a back up for the purpose of ensuring timely and accurate payroll processing in the absence of the Payroll Manager.
• Researches, analyzes, and responds to inquiries from District employees. Responds to outside entities regarding payroll issues, procedures and District policies. Notifies District employees regarding changes to their salary, paychecks, or payroll procedures, as assigned.
• Acts as the payroll records administrator ensuring proper compliance with the various federal, state and local laws affecting the maintenance and retention of all payroll related records.
• Researches and submits employee histories for salary verification requests from various institutions.
• Attends seminars and meetings to keep updated on payroll procedures and shares learned information with payroll staff. Assists with presenting payroll procedures to District staff.
• Collaborates with other district staff in identifying needs and resolving problems regardingsoftware systems that integrate with the payroll system, payroll expenditures, encumbrances, and payroll policies and procedures.
• Perform pre- and post-payroll audit functions.
• Assists other personnel as may be required for the purpose of supporting them in thecompletion of their work activities
• Reviews court orders to establish Child Support deductions, and maintains appropriate records of such. Reports garnishment names and check amounts to the Maricopa County for verification or refusal. Submits verified checks to County in accordance with scheduled deadlines.
• Other job-related duties as assigned.

Required Qualifications:

To be eligible for this position, an applicant must meet the following required qualifications. Verification of these required qualifications is necessary.

• High School diploma or equivalent (G.E.D.) prior to being hired.
• Two (2) years of related experience in the management and analysis of data, payroll transactions and payroll laws.
• Obtain and maintain a valid Arizona Identity Verified Prints (IVP) Fingerprint Clearance Card (AZ IVP FPCC).

Preferred Qualifications:

It is preferred that applicant possesses the following preferred qualifications; however, the following qualifications are not required to be eligible for this position.

• Five (5) years of related experience in the management and analysis of data, payroll transactions and payroll laws.
• Experience with School ERP Pro and TimeClock Plus
• Bachelor’s degree in Finance, Accounting, or related field.

Knowledge and Skills Required:

To perform the job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications for this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills required, but not limited to, for this position include:

• Knowledge of laws and regulations regarding taxes and payroll procedures
• Understanding governmental payroll principals
• Applying payroll principles in area of assignment
• Using computer related software applications
• Utilizing computerized payroll software systems
• Creating various types of spreadsheet application
• Demonstrating being a self-starter
• Engaging and encouraging communication skills while interacting with supervisors, staff, students, etc. to exchange information.

Physical Requirements:

• Regularly required to stand, reach with hands and arms, talk or hear and taste or smell.
• Frequently required to use hands to finger, handle, or feel objects, tools, or controls.
• Must be able to walk, and occasionally climb or balance; stoop, kneel, crouch or crawl.
• Must regularly lift and/or move up to 30 lbs.
• Must have close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Working Conditions:

The working environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Washington The Elementary School District is an Equal Employment Opportunity Employer in compliance with Title VI of the Civil Rights Act of 1964, Civil Rights Act Title VII of 1972, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990. Washington Elementary School District does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation, gender identify or expression, disability or age in employment or in any of its educational programs or in the provisions of benefits and services to students. For information regarding discrimination grievance or complaint procedures contact the Executive Director for Human Resources at 602.347.2801.