Procurement Specialist

Position: Procurement Specialist

Department: Procurement

Status: Full-Time

Position Summary:

The Procurement Specialist is the University’s agent for acquiring all materials, services, supplies, and equipment under the direction of the Director of Procurement. The Procurement Specialist is a service oriented position, acting as an intermediary between the Campbell University and its related parties by being knowledgeable in, implementing of and communicating Campbell University and procurement services and policies.

Essential Duties and Responsibilities:

• Determines sources of supplies and equipment; performs quality, value and cost analysis; receives and reviews requisitions; contacts appropriate vendors; obtain price quotes, methods of procurement and related data to complete purchase orders; prepares purchase orders.
• Expedites purchase orders and requisitions within established procedures; follows up on late orders; forwards orders for payment upon receipt and approval.
• Provides information and assistance to staff regarding the status of purchases.
• Investigates and responds to complaints regarding condition and quality of merchandise; follows up on damaged or incorrect merchandise and duplicate orders.
• Prepares and maintains a variety of records, files and reports related to purchasing activities.
• Provides assistance to other business office personnel as required.
• Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized and timely manner.
• Processes mail, responds to emails, phone calls, routine office duties and maintains operational business relationship with vendors and Campbell University employees.
• Creates and maintains blanket purchase order portfolio and processes corresponding invoices for payment.
• Performs all administrative support and purchasing for the eProcurement platform, including Amazon Business.
• Performs asset tagging and updates asset management system for all university assets.
• Performs related duties as assigned.
• This position demands accuracy, honesty, integrity and the ability to work within the Christian mission of Campbell University.
• Maintains a professional appearance and demeanor at all times.
• Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Education/Experience:

• Associates Degree is required. Degree may be substituted by 2 years of experience in a Procurement related field.
• Two years experience in a Purchasing Role required.
• Experience in a higher education or non-profit sector is also preferred.

Knowledge, Skills, and Abilities:

• Knowledge of Campbell organization, operations, policies and objectives.
• Knowledge of procurement principles, practices and procedures.
• Knowledge of methods and procedures used in the purchase of supplies and equipment.
• Knowledge of types and sources of supplies, materials and equipment commonly used.
• Communicate effectively to all groups through both oral and written channels.
• Maintain strict confidentiality and attention to detail are essential.
• Knowledge of Microsoft Word, Outlook and the Internet
• Demonstrate tact, a positive attitude, courtesy and discretion in dealing with trustees, faculty, staff, students, high-level university officials and the public.
• Work independently as well as function effectively in a team and within a diverse group of people.
• Exercise independent judgment in complex and new situations.
• Manage multiple, concurrent projects, and meet strict deadlines.
• Detail-oriented and willing to work in a changing environment.
• Broad knowledge of Campbell University policies and procedures, including, but not limited to; Title IX, HIPAA, and FERPA guidelines.