Program Assistant

Job Description

The Office of the Vice Provost for Faculty Affairs is seeking a resourceful, service-oriented Program Assistant to provide logistical support for a broad portfolio of programs that support faculty success across all career stages.
The Program Assistant will work collaboratively with associate vice provosts, senior leadership, academic administrators, faculty, and campus partners in planning and executing faculty development and leadership programs. Responsibilities include identifying and securing locations, facilitating communications, managing registrations, and proactively supporting participants before, during, and after each program.
The ideal candidate has excellent program development, assessment, and event planning skills, with strong attention to detail, the ability to anticipate needs and proactively solve problems, strong written communication skills, the ability to build collaborative partnerships across diverse stakeholder groups, demonstrated initiative, flexibility, and a continuous improvement mindset, and a commitment to providing high-quality service while maintaining confidentiality and professionalism.

Required Qualifications

-Demonstrated experience coordinating programs, meetings, workshops, or professional development programs.
-Customer service experience and relationship-building skills.
-Demonstrated organizational and time-management skills.
-Excellent written, verbal, and interpersonal communication skills.
-Proficiency with Microsoft Office, and developing presentations and marketing materials.
-Ability to work independently while exercising sound judgment and maintaining confidentiality.

Preferred Qualifications

-Experience in higher education administration or faculty affairs.
-Experience creating accessible digital content.
-Proficiency in survey, registration, project management, and database tools.
-Graphic design or visual communication experience.
-Bachelor's degree in higher education administration, business administration, communications, hospitality and tourism management, public administration, organizational leadership, or a related field, or equivalent combination of education and experience.

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

50,000 - 58,000

Hours per week

40

Review Date

October 23, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier@vt.edu during regular business hours at least 10 business days prior to the event.