Program Coordinator I

Job Title

Program Coordinator I

Agency

Texas A&M Agrilife Research

Department

Ecology & Conservation Biology

Proposed Minimum Salary

$3,750.00 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

About Texas A&M AgriLife

Texas A&M AgriLife is comprised of the following Texas A&M University System members:

• Texas A&M AgriLife Extension Service
• Texas A&M AgriLife Research
• College of Agriculture and Life Sciences at Texas A&M University
• Texas A&M Forest Service
• Texas A&M Veterinary Medical Diagnostic Laboratory

As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.

Click here to learn more about joining AgriLife!

Position Information

Job Summary:

The Program Coordinator I provides program coordination and administrative support for student recruitment, engagement, graduate admissions, enrollment, and related departmental activities within the Department of Ecology and Conservation Biology (ECCB). Coordinates prospective student visits, recruitment events, student communications, and enrollment-related processes to support departmental academic programs and student success.

Additionally, provides routine operational, instructional, and office support to ensure efficient departmental functions and effective service to faculty, staff, and students.

Responsibilities: Student Recruitment and Engagement

• Coordinate prospective student visits, departmental tours, recruitment events, and admitted-student activities.
• Assist with planning and coordinating student orientations, open houses, and onboarding activities.
• Respond to routine inquiries from prospective students and provide information regarding departmental academic programs, research opportunities, and student resources.
• Coordinate ECCB Ambassador scheduling, participation, and recruitment activities.
• Assist with recruitment communications, event logistics, and follow-up activities to support prospective student engagement.

Graduate Admissions and Enrollment Support

• Respond to routine graduate applicant inquiries and monitor application deadlines.
• Assist with graduate admissions and enrollment activities, including tracking application materials, maintaining records, and coordinating routine communications.
• Maintain and update enrollment, scholarship, and course-scheduling spreadsheets to ensure accurate and current information.
• Collect, organize, and maintain graduate student documents and records in accordance with departmental procedures.
• Assist with graduate student communications, application follow-up, and enrollment-related coordination.
• Support departmental efforts to maintain organized and efficient graduate admissions and enrollment processes.

Departmental Operations and Facilities

• Coordinate departmental van reservations, maintain usage records, and assist with vehicle-related administrative requirements.
• Serve as the primary point of contact for faculty and graduate student room reservations and scheduling requests.
• Coordinate incoming and outgoing UPS/FedEx shipments and manage departmental mail distribution.
• Submit, track, and follow up on WFES maintenance requests and facility work orders.
• Perform monthly automated external defibrillator (AED) readiness checks.
• Coordinate routine operational requests with university service departments.
• Maintain operational records, spreadsheets, and tracking systems related to room reservations, vehicle usage, facilities, and departmental services.

Instructional and Office Support

• Provide routine administrative and clerical support to faculty, staff, and graduate students.
• Assist faculty with copying exams and instructional materials, particularly when teaching assistant support is unavailable.
• Record and submit monthly Xerox copier meter readings.
• Monitor office supplies and maintain supply order records.
• Ensure classrooms are organized and prepared before each semester.
• Assist with copier maintenance and office equipment requests.
• Serve as the departmental point of contact for routine Disability Resources requests and coordination of approved instructional accommodations.
• Maintain spreadsheets, records, and tracking documents associated with routine instructional and office support activities.

Other Duties

• Perform other related duties as assigned to support departmental programs, student services, and operational needs.

Qualifications:

Required Education and Experience:

• Bachelor’s degree or an equivalent combination of education and experience.
• Two years of related experience in program coordination, student services, administrative support, or a related field.

Required Knowledge, Skills and Abilities:

• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Excellent interpersonal and verbal communication skills, with the ability to learn and effectively communicate information about departmental academic programs, research opportunities, facilities, and student resources while conducting tours and supporting recruitment activities.
• Strong written communication and customer service skills, with the ability to interact professionally with faculty, staff, students, and visitors.
• Ability to coordinate routine departmental meetings, events, student orientations, and recruitment activities.
• Ability to work independently and collaboratively in a team-oriented environment.
• Strong attention to detail and ability to maintain confidentiality when handling student and departmental records.
• Ability to adapt to changing priorities and provide administrative support across multiple departmental functions.
• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Three to five years of related professional experience.
• Experience working in a university or academic department.
• Familiarity with student recruitment, graduate admissions, enrollment processes, or student engagement programs.
• Experience coordinating student events, orientations, recruitment activities, or academic programs.
• Experience with scheduling, recordkeeping, spreadsheets, and office operations.
• Familiarity with university administrative systems, policies, and procedures.

What You Need to Know

Salary: $45,000 annually

Position Funding: This position is funded through grants or contracts. Continued employment is dependent upon ongoing funding and satisfactory job performance.

Flexible Work Arrangements: This position requires on-site presence and is not eligible for remote work. Flexible work schedules may be available depending on the nature of the role.

Anticipated Start Date: January 2027

Important Notice Regarding H1-B Sponsorship: Your employment at Texas A&M AgriLife may require nonimmigrant sponsorship. A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M AgriLife will NOT pay this fee. If the fee is imposed on your petition, this offer of employment will be revoked. If actions taken during your employment result in the imposition of this fee, your employment will be terminated. To the extent that this statement conflicts with any applicable System or member Policy, Regulation, or Rule, this statement will control. We recommend that you consult with your private immigration counsel at your own expense regarding potential implications.

In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

Benefits and Leave:

• Health, dental, vision, life and long-term disability insurance (AgriLife contributes to premiums)
• 12–15 annual paid holidays
• Up to 8 hours/month sick leave and at least 8 hours/month vacation
• Automatic enrollment in the Teacher Retirement System of Texas
• Employee Wellness Initiative
• Access to ongoing professional development and training through Aspire, LinkedIn Learning, and internally developed programs

How to Apply

Applications must include all job application data or a complete resume. Incomplete applications may be rejected. Applicants are encouraged to upload a resume or use LinkedIn to prepopulate application fields.

Required Documents:

• CV / Resume
• Cover Letter
• List of References
• Certifications / Additional Documentation (if applicable)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.