Project Assistant

Position Description

Doran Property Group has a great opportunity for a Project Assistant. This dual role will work part-time with Construction and the HR department. If you have demonstrated skills supporting construction project teams in performing file management, document review and tracking, report preparation, and a commitment to providing quality service, please apply! The ideal candidate will have previous experience as a construction project assistant in the multi-family industry. Doran Property Group offers competitive salaries and benefits.

Essential Job Duties and Responsibilities:

• Contract administration, working with estimating and project management in creating and issuing contract and purchase orders for the project
• Help to ensure that project contracts, bids, and governmental development applications are completed and filed on time
• Assisting the project management team with document control needs and change orders
• Participating in meetings, taking and publishing minutes
• Organizes and prepares documents and reports for the Director of Construction
• Manages risk by proactively gathering and tracking insurance and licensing requirements for subcontractors and vendors
• Interacts with clients, vendors, and staff in a professional courteous, and appropriate manner
• Familiar with State Construction Registry requirements and lien procedures
• Process projects close-out documents (O&M manuals, Warranties, etc.)
• Punch List, Process & Procedure Administration, setting up client/group meetings, etc.
• Reconciles benefits statements and operations invoices.
• Makes photocopies; emails, scans, and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files and resident files.
• Conducts audits for Employee files.
• Performs other related duties as assigned.

Qualifications/Requirements:

• 2-4 years of construction experience as a Project Assistant, Project Coordinator, or similar
• High school diploma or equivalent
• Proficiency in Word and Excel
• Organize and write procedures in a logical/methodical manner
• AP/AR experience preferred
• Experience using construction management programs including Procore, or similar programs, is expected
• Adaptable to change
• Ability to act independently and make decisions and work in a team as well.
• Ability to multi-task and manage several projects and excel under tight deadlines.
• Strong verbal and written communication skills.

Classification: Exempt

Expected Hours of Work, this is a full-time position: 40 hrs /wk.

Days and Hours of Work are Monday through Friday; 9:00 a.m. to 5:00 p.m.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.