Project Coordinator

BizTek Peole is looking for an experienced Administrative Project Coordinator – Hospital Activation for our client in Portland, OR!

Local candidates only | Hybrid

Duration: Immediate start through December 2026

Summary

Administrative Project Coordinator to support a large hospital activation and related unit transitions. This role provides administrative, scheduling, communication, and onsite support during move-in, Go-Live, and stabilization phases.

Responsibilities

• Manage calendars, meetings, and logistics
• Maintain project documentation and SharePoint/Teams sites
• Prepare agendas, presentations, and meeting notes
• Draft and distribute project communications
• Track action items, rosters, and readiness activities
• Provide onsite support during move-in, simulations, and Go-Live
• Support administrative coordination for unit backfill transitions

Qualifications

• Bachelor’s degree with 3+ years of administrative support experience (healthcare preferred)
• Strong skills in Outlook, Teams, SharePoint, Excel, Word, and PowerPoint
• Excellent organization, communication, and follow-up skills
• Ability to work in a fast-paced, changing environment

Preferred Qualifications

• Experience supporting hospital operations or project teams
• Familiarity with Smartsheet or similar tools
• Experience with executive-level meeting support and documentation

Work Requirements

• Hybrid schedule with required onsite presence during key project phases
• Occasional early mornings, evenings, or weekends

keywords: #Healthcare administration, #Project coordination experience, #Executive administrative support, #Cross-functional collaboration, #Scheduling and logistics management, #SharePoint and #Teams proficiency, #Meeting facilitation and minutes, #Smartsheet or project tools, #Organizational and #time-management skills, #Fast-paced environment experience