Project Coordinator

Job Title: Project CoordinatorJob Description

The Project Coordinator supports executive leadership and day-to-day business operations in a fast-paced construction-focused environment. This role works closely with senior leaders, including the Vice President and company owner, to manage a wide range of administrative, operational, and project-related responsibilities. The Project Coordinator plays a key role in reviewing and redlining contracts, coordinating schedules, planning meetings and company events, and serving as a critical support resource across the organization.

Responsibilities

• Review, edit, and redline customer, vendor, and subcontractor contracts and agreements to ensure accuracy and alignment with business requirements.
• Coordinate executive calendars, schedules, and meetings for senior leadership, including the Vice President and company owner.
• Assist with planning, organizing, and executing company meetings, events, and special projects.
• Prepare meeting agendas, capture key discussion points, and distribute meeting notes and follow-up actions in a timely manner.
• Coordinate meetings and ongoing communications with customers, vendors, and prospective clients to support strong business relationships.
• Conduct initial screening interviews for internal candidates and assist with recruiting efforts as needed.
• Support project scheduling activities and coordinate timelines across multiple initiatives and stakeholder groups.
• Provide comprehensive administrative and operational support to executive leadership, including the Vice President and company owner.
• Manage competing priorities and shift focus quickly based on changing business needs and project requirements.
• Serve as a collaborative team member, proactively assisting with various responsibilities and tasks as they arise across the organization.
• Coordinate with internal departments to ensure effective communication and alignment on schedules, events, and project milestones.
• Help maintain organized records, documentation, and files related to contracts, projects, and corporate functions.

Essential Skills

• Demonstrated experience reviewing, editing, and redlining contracts and agreements for customers, vendors, and subcontractors.
• Previous experience within the construction, engineering, facilities, building services, or related industry.
• Strong scheduling and coordination experience involving multiple stakeholders, projects, and priorities.
• Experience providing administrative and executive support to senior leadership, such as owners, vice presidents, or other executives.
• Proficiency with Microsoft Office Suite, especially Outlook for calendar management, Word for document preparation, Excel for tracking and reporting, and Teams for communication and collaboration.
• Experience coordinating company events, meetings, or corporate functions from planning through execution.
• Ability to coordinate and communicate effectively with vendors, customers, and internal project teams.
• Strong interpersonal and communication skills, both written and verbal, to interact with senior leadership and external partners.
• Ability to work effectively across multiple departments and stakeholder groups in a collaborative manner.
• Strong attention to detail, with the ability to handle and manage confidential information appropriately.
• Proven capability to manage multiple priorities and adjust quickly to shifting demands in a fast-paced environment.
• Self-starter mindset with the ability to take initiative and work independently while remaining team-oriented.

Additional Skills & Qualifications

• Familiarity with project management and scheduling software used to track timelines, milestones, and resource allocation.
• CRM experience for managing customer and client information and supporting customer engagement activities.
• Experience with construction administration or project coordination within construction or building systems environments.
• Ability to support planning and execution of special projects and corporate events, including logistics and communication.
• Comfort working closely with executive leadership and maintaining a professional demeanor in high-visibility situations.
• Adaptability to take on new responsibilities as business needs evolve and projects progress.

Work Environment

This is a full-time, 100% onsite position in a professional office setting within the construction and building systems industry. The role is structured as a 6-month contract-to-hire opportunity, offering the potential to transition to a long-term position based on performance and business needs. The work environment is fast-paced and highly interactive, with frequent contact with senior leadership, customers, vendors, and internal staff. The Project Coordinator should be comfortable managing multiple projects simultaneously, shifting priorities throughout the day, and working closely with executives in a visible and collaborative setting. Professional office attire is expected, and daily work involves regular use of Microsoft Office Suite, communication tools such as Teams, and project management or scheduling software.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $28.85 - $33.65/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Application Deadline

This position is anticipated to close on Nov 11, 2026.

Workplace Type

This is a fully onsite position in Tampa,FL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.