Purchasing Clerk

SUMMARY: Supports the Buyer by organizing and maintaining records of business transactions, documenting SQF, regulatory, and third-party requirements, and performing office activities within the establishment through the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

· Copies data and compiles records and reports.

· Maintain information on the Server for SQF/ Regulatory/ 3rd Party requirements.

· Operates computer terminal to input and retrieve data.

· Operated office machines such as adding machines and calculators, fax machines, and duplicating machines.

· Assists in the Data entry of purchase orders, as required

· Assists in calling and emailing vendors of all new purchase orders, as required.

· Assists in the review /update of requisitions on the Server.

· Confers with vendors to obtain product pack size, weights, etc.- required for Regulatory updates

· Assists in contacting vendors with discrepancies in quantity, quality, pricing, and any other applicable issues.

· Assists Buyer in research into new products and pricing

· Assist other departments when it is required.

SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

QUALIFICATIONS: To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and interpret documents such as Military Specifications and PCR’s, Product Specifications, and procedure manuals. Must have the ability to write routine reports and correspondence.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER QUALIFICATIONS: Must have good phone skills and interact well with others. Must have basic knowledge of current software packages

PHYSICAL DEMANDS/ WORK ENVIRONMENT: The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

Individuals may need to sit or stand as needed. Walking primarily on a level surface for periodic periods throughout the day may be required. Reaching above shoulder height or below the waist or Lifting as required to file documents or store materials throughout the workday is required. Proper lifting techniques are required. On occasion, lifting up to 25 pounds for files or computer printouts may be required.

The performance of this position may occasionally require exposure to manufacturing areas, where certain areas require the use of personal protective equipment such as safety glasses with side shields and mandatory hearing protection. The primary environment is ambient room temperatures, lighting, and traditional office equipment, as found in a typical office environment.

EEO/M/F/D/VEVRAA