Purchasing Specialist I

Classification: B22 (Non-Exempt)

Under the direction of the Purchasing Supervisor, the Purchasing Specialist I is responsible for the daily functions of administration, procurement, facilities, and asset management.Responsibilities include but not limited to:

• Assists purchasing supervisor and staff by coordinating vendor management activities; obtains vendor quotes and follow-up information; selects vendors and ensures all new vendor documentation is complete; prepares purchase orders; processes accepted proposals and requisitions for office supplies and equipment; maintains real-time purchase requisition database and credit card log.
• Oversees various facility activities, including reviewing and prioritizing work orders and committing agency funds to initiate work orders; determines action needed and notifies appropriate personnel/vendor; monitors and follows up on work orders status, contracts, and expenditures.
• Performs administrative duties, including greeting and directing visitors, answering phones, preparing various documents, filing, scheduling of muti-purpose room, confirms configuration for room set-up in various conference rooms, processing equipment requests and food service requests for special events and meetings.
• Acts as main point of contact for agency printing needs; maintains print order masters for account information retrieval and dispute resolution; reviews orders for accuracy, distributes proofs for approval and forwards to Printing Services department.
• Acts as the central order entry processor of accepted proposals, employee travel forms and reimbursements, and requisitions for office supplies and equipment for all departments of Public Health.
• Supports the agency’s Asset Inventory Management Program; tags and tracks the introduction, cost, accounting, movement, annual recertification, retirement and removal of capital assets; updates inventory database ensuring all information is current.
• Assists with the investigation of accounting issues related to purchase requisitions, purchase orders, and work order discrepancies; verifies order have been delivered and payments were received.
• Schedules supplies and maintenance for agency equipment and pool cars.
• High school diploma or equivalent (G.E.D.) with four (4) years' experience in purchasing methods and facility operations.
• Proficient using computer applications/software, including Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Understands and acknowledges that Public Health - Dayton & Montgomery County uses evidence-based and evidence-informed public health practices based on scientific research including health promotion theory and practice, environmental health measures, and communicable disease control measures including vaccination, isolation, and quarantine practices, and medicine for treatment and prevention of disease, among others.
• Understands and acknowledges the use of tobacco or nicotine products in any form including replacement therapy products and prescription medications used to treat smoking addiction for anyone hired after January 1, 2014, is prohibited.
• Required to play an active role during a public health emergency, crisis, outbreak, incident, or event in which the Health Commissioner deems additional personnel resources are warranted. This may include changes in responsibilities and working locations/hours
• Completion of Incident Command System 100 and National Incident Management System 700 courses within 90 days of hire.
• Valid State of Ohio driver’s license and insurance on any personal vehicle that will be used for work.

Preferred Qualifications:

• Associates degree with two – four (2-4) years’ experience with government procurement methods, practices, and facility operations.
• Customer service orientation, strong interpersonal communication skills, and knowledge of office procedures and practices, emergency preparedness, and facility operations.
• Ability to adjust to changing priorities and lead multiple projects simultaneously in a fast-paced environment.

PHDMC provides a quality, affordable.and competitive benefits package to employees, including the following:

• Medical, Dental, Vision, and Life Insurance
• Vacation, Sick, Personal Leave, and Paid holidays
• Tuition Reimbursement
• Membership with Ohio Public Employees Retirement Systems (OPERS)
• Eligibility to contribute to a Deferred Compensation Program

Grant Funded: No

Closing Date to Apply: November 12, 2026 or until the position is filled

Position is subject to a criminal background check

Applicants who declare use of nicotine/tobacco in any form including replacement therapy products and prescription medications used to treat smoking addiction on the PHDMC Application for Employment or addendum thereto, shall not be considered for employment.

Applicants who do not support and promote Public Health evidence-based and evidence-informed public health practices shall not be considered for employment.

PUBLIC HEALTH - DAYTON & MONTGOMERY COUNTY (PHDMC) IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY OR EXPRESSION, AGE, NATIONAL ORIGIN, DISABILITY, MILITARY STATUS, VETERAN STATUS, GENETIC TESTING, OR OTHER UNLAWFUL BIAS EXCEPT WHEN SUCH A FACTOR CONSTITUTES A BONA FIDE OCCUPATIONAL QUALIFICATION (“BFOQ”).