Receptionist/Administrative Assistant

Position Type:
Administrative and Clerical Support/Adminstrtative Assistant 225 days

Date Posted:
10/16/2026

Location:
City Schools of Decatur

Date Available:
10/26/2026

Greets and refers caller and visitors to appropriate individuals and/ or areas

Oversees visitor management processes, including initial security screening and sign-in, for all visitors

Sorts, screens, and distributes incoming mail and deliveries

Communicates, collaborates, and cooperates with colleagues, supervisors, and visitors

Serves as a positive public relations advocate for the school system, including the dissemination of information as necessary

Handles telephone calls in a polite, informative manner

Maintains knowledge of school system's organization and policies, local and state governmental decisions that impact the school system, and a day-to-day awareness of all departments

Maintains accurate files and records

Participates in training programs to increase skills and proficiency related to the assignment

Ensures adherence to good safety procedures

Supports all aspects of student registration and residency

Verify, enter, upload, and file completed registration documents

Adhere to all enrollment, registration, and residency procedures

Cooperates and works collaboratively with the enrollment specialist

Operates standard office equipment

Performs additional clerical duties, as directed

Other duties as assigned

POSITION TITLE: Receptionist/Administrative Assistant

DEPARTMENT: Central Office

REPORTS TO: Chief of Staff

FLSA STATUS: Non-exempt

WORK SCHEDULE: 225 days

DATE REVIEWED: 10/2026

TERMS OF EMPLOYMENT: Employment shall be at the will of the Board of Education. The annual period of service shall be 225 days.

PRIMARY FUNCTION: Provides receptionist services for the Central Office. Performs work of a general office nature and assists as appropriate with the operation of the central office. Works with some confidential data and performs some tasks requiring technical skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Greets and refers caller and visitors to appropriate individuals and/ or areas
• Oversees visitor management processes, including initial security screening and sign-in, for all visitors
• Sorts, screens, and distributes incoming mail and deliveries
• Communicates, collaborates, and cooperates with colleagues, supervisors, and visitors
• Serves as a positive public relations advocate for the school system, including the dissemination of information as necessary
• Handles telephone calls in a polite, informative manner
• Maintains knowledge of school system's organization and policies, local and state governmental decisions that impact the school system, and a day-to-day awareness of all departments
• Maintains accurate files and records
• Participates in training programs to increase skills and proficiency related to the assignment
• Ensures adherence to good safety procedures
• Supports all aspects of student registration and residency
• Verify, enter, upload, and file completed registration documents
• Adhere to all enrollment, registration, and residency procedures
• Cooperates and works collaboratively with the enrollment specialist
• Operates standard office equipment
• Performs additional clerical duties, as directed
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Knowledge of the following Microsoft Office Products is required: Word, Excel, Access, and Outlook. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: A high school diploma or general education degree (GED); two to three years in general office work experience. Must have experience with typing, filing, office machines, and computers.

EVALUATION: Performance of this job shall be evaluated annually in accordance with provisions of the board's policy on evaluation of classified personnel.