Receptionist

Job Title: Receptionist

Job Description

The Receptionist provides high-level administrative and front desk support by greeting visitors, managing incoming calls, handling packages, and performing a wide range of clerical and administrative tasks. This full-time role runs from 8:00 a.m. to 5:00 p.m. and may have the potential to become a permanent position for the right individual.

Responsibilities

• Greet and warmly welcome visitors upon arrival and direct them to the appropriate person or area.
• Provide accurate information to visitors and callers, answering questions and addressing inquiries in a professional manner.
• Answer and route incoming calls using the telephone system or console switchboard.
• Receive, log, and send packages via couriers, ensuring proper handling and timely delivery.
• Maintain a detailed visitor log and call records to support security and front desk operations.
• Issue and track security passes or badges for visitors and ensure proper procedures are followed.
• Perform general clerical tasks including typing, filing, photocopying, and binding documents and books.
• Prepare and assemble mailers and other materials for distribution as needed.
• Maintain the boardroom schedule, including booking and coordinating meetings.
• Ensure boardroom equipment is available, functioning properly, and ready for use.
• Provide additional administrative support to the office team as required, adapting to changing priorities and tasks.

Essential Skills

• Strong verbal and written communication skills to interact effectively with visitors, callers, and internal staff.
• Demonstrated customer service skills with a professional and courteous demeanor at all times.
• Effective multi-tasking abilities to handle calls, visitors, and administrative tasks simultaneously.
• Solid interpersonal skills to build positive relationships and work collaboratively with others.
• Ability to work independently with minimal supervision while managing ones time efficiently.
• Ability to keep information organized and maintain confidentiality of sensitive data.
• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
• High school diploma or equivalent.
• 02 years of experience in customer service, front desk, administrative support, or clerical roles.

Additional Skills & Qualifications

• Experience in front desk or receptionist roles, including greeting visitors and managing a switchboard.
• Proficiency with Microsoft Office, including Word, Excel, and PowerPoint, for document creation and data entry.
• Strong organizational skills to manage visitor logs, schedules, and records accurately.
• Attention to detail when handling packages, preparing mailers, and maintaining documentation.
• Ability to adapt to changing priorities and provide flexible support across different administrative tasks.

Work Environment

This position is based in a professional office environment with standard business hours from 8:00 a.m. to 5:00 p.m. The role involves working at a front desk or reception area, using office equipment such as telephones, console switchboards, computers, printers, copiers, and binding machines. The Receptionist interacts frequently with visitors, couriers, and internal staff, maintaining a calm and courteous demeanor in a busy setting. The atmosphere is focused on providing excellent customer service and efficient administrative support, with opportunities to take on a variety of tasks and responsibilities. Professional attire is expected to reflect the front-facing nature of the role.

Job Type & Location

This is a Contract position based out of California, MD.

Pay and Benefits

The pay range for this position is $10.00 - $10.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in California,MD.

Application Deadline

This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.