Receptionist

Job Title: Front Desk and Office Coordinator

Job Description

This role is crucial in creating a welcoming and professional office environment while ensuring the seamless operation of day-to-day activities. As the first point of contact for visitors and employees, you will be instrumental in providing exceptional customer service and support.

Responsibilities

• Greet and assist guests, clients, and employees as they arrive, ensuring a high level of customer service and hospitality.
• Serve as the face of the office, maintaining a positive and professional atmosphere at the front desk.
• Coordinate and support internal meetings, events, and office gatherings, including scheduling, logistics, and catered lunches.
• Manage conference room reservations and assist with overall meeting coordination.
• Support office operations through calendar management, schedule coordination, and administrative organization.
• Handle incoming and outgoing mail, shipping, and package distribution, including FedEx and postage meter processing.
• Partner with regional hub offices and internal support teams to efficiently address office needs and requests.
• Assist with administrative projects, reporting, and office support activities as needed.
• Manage multiple priorities in a fast-paced environment while maintaining strong attention to detail.

Essential Skills

• Strong customer service, hospitality, or front desk experience.
• Experience in event planning and meeting coordination.
• Ability to multitask and stay organized while managing various administrative and office support responsibilities.
• Professional, welcoming demeanor with a passion for creating a positive office experience.

Additional Skills & Qualifications

• Experience with Microsoft Office and Teams.
• Ability to engage effectively with vendors and employees.
• Experience in client service hospitality is a plus.

Work Environment

This is a fully in-office role, operating Monday through Friday from 8am to 5pm. Punctuality is important as the doors auto-unlock at 8am. The office supports approximately 150-200 employees with moderate daily traffic of 10-15 visitors and associates

Job Type & Location

This is a Contract position based out of Minneapolis, MN.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Sep 24, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.