Receptionist

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Receptionist
3 months (Temp to Hire)
Washington, DC (onsite)
Mon-Fri, 8:30am - 5:30pm

Overview

• Provide exceptional reception and administrative support within a legal office environment.
• Greet and assist visitors, employees, law partners, paralegals, and legal administrative assistants with a professional and service-focused approach.
• Answer and handle incoming calls while maintaining professional communication and telephone etiquette.
• Provide administrative, clerical, hospitality, meeting, and customer service support as needed.

Responsibilities

• Meet and greet all visitors and employees, providing a professional welcome and excellent customer service.
• Answer and route incoming telephone calls while following professional phone etiquette.
• Schedule meeting rooms and ensure rooms have required supplies, beverages, and video conferencing equipment before meetings.
• Support meetings by arranging meals, food, drinks, coffee, and water as needed.
• Run daily reports and provide approved value-added services.
• Perform clerical and administrative duties, including preparing documents, maintaining files and calendars, scheduling appointments and meetings, and assisting with deadlines.
• Prepare legal documents and correspondence from draft or dictated text as required.
• Perform clerical duties requiring knowledge of legal procedures and terminology.
• Maintain an organized, clean, and professional lobby, workspace, supply room, and supply closets.
• Order and organize office supplies when necessary.
• Maintain visitor and guest security procedures.
• Monitor attorney and staff whereabouts to appropriately handle calls, visitors, and questions.
• Assist with issuing and tracking customer property, including ID badges, cellular phones, phone/address books, and company directories.
• Serve as a firm concierge by assisting guests, clients, and staff with local information such as restaurants, coffee shops, and other nearby services.
• Build professional relationships with clients and employees within the firm.
• Learn and follow the firm’s culture, expectations, key personnel, and workplace procedures.
• Maintain a professional appearance and provide a professional experience for all visitors.
• Participate in company and community service events, firm initiatives, and philanthropic activities.
• Provide value-added services as approved by the Site Manager/Supervisor.
• Perform other duties as assigned.

Requirements

• High school diploma required.
• 3 years of related business experience preferred, with strong preference for administrative and switchboard experience, particularly in a law firm or legal environment.
• Associate or Bachelor’s degree preferred.
• Proficiency with MS Office Suite, specifically Word and Excel.
• Excellent customer service and communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Professional appearance and business attire required.
• Professional and polished communication style.
• Ability to work with technical equipment, including video conferencing equipment.
• Computer literate.
• No driving required.
• First interview will be virtual; second interview will be in person.

Metasys Technologies/NVISH is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.