Sales Administrator

Job Title: Sales AdministratorJob Description

This role offers an opportunity for a highly organized and detail-oriented Sales Administrator to support both sales and engineering teams in a fast-paced, team-oriented environment. The position plays a critical role in preparing estimates, generating sales reports, coordinating internal processes, and supporting both inside and outside sales activities. The successful candidate will use strong Excel skills, estimating and costing experience, and mechanical aptitude to understand products, processes, and customer requirements while working cross-functionally with sales, engineering, and customers.

Responsibilities

• Prepare and manage estimates, quotations, and costing information to support sales opportunities and customer proposals.
• Generate and maintain reports and data analyses using advanced Microsoft Excel functions to provide accurate and timely information to the sales and engineering teams.
• Create sales-related reports and presentations for customer meetings and internal reviews, ensuring information is clear, accurate, and visually organized.
• Provide comprehensive administrative support to inside sales, outside sales, and engineering teams, helping them stay organized and focused on core activities.
• Coordinate the flow of information between departments to ensure timely and accurate responses to customer needs and internal requests.
• Maintain organized records, documentation, and sales data, ensuring information is complete, up to date, and easily retrievable.
• Assist with sales process improvement initiatives by contributing to reporting requirements and identifying opportunities to streamline workflows.
• Support customer account activities by tracking requests, following up as needed, and ensuring a high level of customer service.
• Collaborate closely with team members to ensure projects and sales activities remain on schedule and aligned with customer expectations.
• Use strong customer service, account management, and sales administration skills to support the overall effectiveness of the sales function.
• Utilize Microsoft Office applications, particularly Excel, to manage data, prepare documentation, and support daily administrative tasks.

Essential Skills

• Previous experience in a Sales Administrator, Sales Support, Estimating, or similar role.
• Proven estimating and costing experience, including preparation of quotations and cost analyses.
• Advanced Microsoft Excel skills, including reporting, data analysis, and use of advanced functions.
• Mechanical aptitude or experience working in a manufacturing, engineering, or technical environment.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent interpersonal and communication skills for effective collaboration with sales, engineering, and customers.
• Ability to work effectively in a team-oriented environment and contribute to cross-functional initiatives.
• High attention to detail with strong problem-solving abilities.
• Proficiency with Microsoft Office and general administration tools to support sales operations.

Additional Skills & Qualifications

• Experience supporting both inside and outside sales teams.
• Experience working closely with engineering teams on technical or custom projects.
• Background in manufacturing or industrial industries.
• Demonstrated customer service and account management experience.
• Experience in sales administration within a technical or engineering-focused organization.

Work Environment

This position is fully onsite and requires regular in-person collaboration with internal teams. The Sales Administrator works closely with the inside sales team, two outside sales representatives, and four engineering team members, and reports directly to the Vice President of Sales. The environment is fast-paced and team-oriented, with frequent cross-functional communication and coordination. Daily work involves extensive use of Microsoft Excel and other Microsoft Office applications, as well as interaction with manufacturing, engineering, or technical processes and documentation.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Portland,OR.

Application Deadline

This position is anticipated to close on Sep 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.