Senior Administrative Assistant

Primary Purpose:

Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Education/Certification:

• High school diploma or GED
• Must successfully pass MISD paraprofessional test

Special Knowledge/Skills:

• Proficient typing, word processing, and file maintenance skills
• Knowledge of basic accounting principles
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and word documents

Minimum Experience:

One to three years of secretarial experience, preferably in public education environment

Essential Job Functions:

• Prepare written correspondence forms, schedules, or reports.
• Prepare meeting agendas, honor rolls, graduation lists, and campus communication as requested.
• Ensure work is correct, neat, and completed in a reasonable time, and meets required deadlines.
• Maintain daily records for substitute teachers.
• Maintain a log of visitors to school.
• Maintain campus calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including inventory of campus office supplies, mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Receive, store, and issue supplies and equipment.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of ledger(s).
• Sort, distribute, or deliver mail and other documents.
• Maintain confidentiality.
• Report to work in a timely manner according to assigned schedule.
• Perform other duties as assigned by the supervisor or other administrator that are consistent with the general requirements and qualifications for the position.

Professional Conduct:

• Maintain professional interactions with staff, parents, community and visitors.
• Demonstrate the ability to remain calm and withstand pressures.
• Demonstrate flexibility to change in routine and adapt quickly to changing situations.
• Demonstrates respect, courteous to peers and visitors and assists fellow workers willingly.
• Demonstrates principles of the Manor ISD People Experience.

Supervisory Responsibilities:

None

Equipment used:

Personal computer and peripherals; standard instructional equipment

Working Conditions

The working conditions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Mental Demands:

Maintain emotional control under stress

Work with frequent interruptions

Physical Demands:

Lifting (15-44 pounds)

Carrying (15-44 pounds)

Sitting

Standing

Bending/Stooping

Kneeling

Pushing/Pulling

Repetitive hand motions

Keyboarding/mouse

Speaking clearly

Hearing

Environmental Factors:

Work inside/outside

Exposure to noise

Work prolonged or irregular hours