Senior Executive Assistant

Description

ADP is hiring a Senior Executive Assistant.

• Have you supported senior executives in a fast-paced corporate environment, proactively managing complex calendars, competing priorities, and constantly changing schedules?
• Are you known for anticipating needs, exercising sound judgment and discretion, and serving as a trusted partner who helps leaders stay organized, prepared, and focused on what matters most?

Well, this may be the role for you. Ready to make your mark?

As Senior Executive Assistant, you will support two senior leaders in a fast-paced and highly visible environment. This role requires someone who can proactively manage complex calendars, balance competing priorities, and help executives stay organized and focused on their highest priorities.

You'll serve as a trusted partner who anticipates needs, exercises sound judgment and discretion, and brings structure to complexity. You'll coordinate travel, leadership meetings, town halls, and employee engagement activities while building strong relationships across the organization.

To thrive in this role, you're proactive, resourceful, highly organized, and confident in taking initiative in a dynamic environment. You enjoy solving problems, managing competing demands, and helping senior leaders operate at their best.

Like what you see? Apply now!
Learn more about ADP at jobs.adp.com

WHAT YOU’LL DO:

Here’s what you can expect on a typical day:

Be a Trusted Partner to Executive Leadership
• Develop a strong understanding of each executive's preferences, priorities, and working style to provide personalized and proactive administrative support.
• Anticipate needs, identify potential challenges, and resolve issues before they impact the business.
• Serve as a trusted extension of the executives, exercising sound judgment, professionalism, and discretion in daily interactions.
• Act as a thoughtful gatekeeper, helping manage competing requests and protect executive time for important commitments.
• Confidently and respectfully communicate scheduling constraints, offer alternatives, and help navigate competing demands.
• Build strong partnerships with executive assistants, leadership teams, and key stakeholders across the organization.

Manage Executive Calendars and Keep Priorities Organized
• Proactively manage complex calendars for two senior executives, coordinating meetings, travel, and commitments while minimizing conflicts.
• Apply executive preferences and business priorities when evaluating meeting requests and calendar changes.
• Anticipate scheduling challenges, identify conflicts early, and recommend practical solutions.
• Maintain awareness of key deadlines, upcoming events, and administrative commitments, providing timely reminders to ensure adequate preparation time.
• Ensure appropriate time is reserved for meeting preparation, travel, and other important commitments.
• Adapt quickly and calmly to changing priorities while balancing competing requests and business needs.
• Partner with executive assistants and stakeholders to coordinate schedules and support business objectives.

Support Leadership Teams and Associate Activities
• Coordinate logistics for leadership meetings, team gatherings, town halls, and associate engagement activities.
• Manage meeting logistics, including scheduling, room reservations, virtual meeting setup, materials, and catering.
• Prepare and format presentations, documents, agendas, and other materials with a high degree of accuracy and professionalism.
• Maintain organized administrative processes and information that support efficient executive office operations.
• Partner with leadership teams and business stakeholders to facilitate communication, coordination, and follow-through.

Create Efficiency Through Smart Systems and Technology
• Identify opportunities to simplify and improve administrative processes, reducing unnecessary work and increasing efficiency.
• Develop and maintain organizational systems that make scheduling, travel, document management, and other administrative activities easier to manage.
• Leverage Microsoft 365, collaboration platforms, AI-powered productivity tools, and automation to streamline everyday tasks.
• Proactively suggest improvements to existing workflows and take initiative to implement practical solutions within the scope of the role.

Deliver Exceptional Executive and Administrative Support
• Coordinate complex domestic and international travel arrangements, including transportation, accommodations, itineraries, and schedules changes.
• Prepare, edit, and format executive communications, presentations, reports, and other business materials, with strong PowerPoint proficiency.
• Manage expense reporting, reimbursement submissions, and corporate credit card reconciliation accurately and efficiently.
• Support planning and execution of executive meetings, leadership events, and associate engagement activities.
• Coordinate office-related administrative needs, supplies, equipment, and facilities requests as appropriate.
• Handle confidential and sensitive information with the highest level of integrity and discretion.
• Respond to changing needs and unexpected situations with flexibility, resourcefulness, and a solutions-oriented mindset.

Experience. You have 4+ years of experience supporting senior leaders in a highly matrixed corporate environment, including experience managing complex calendars, coordinating travel and meetings, and navigating competing priorities.

TO SUCCEED IN THIS ROLE:

• Demonstrated experience supporting multiple senior executives in a fast-paced, matrixed corporate environment.
• Demonstrated experience managing complex executive calendars, balancing competing priorities, and resolving scheduling and logistical challenges.
• Proven ability to exercise discretion, maintain confidentiality, and handle sensitive matters professionally.
• Experience coordinating executive travel, leadership meetings, town halls, and corporate events.
• Ability to anticipate needs, take initiative, and serve as a trusted partner who helps leaders stay organized, prepared, and focused on their highest priorities.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities and adapt to changing business demands.
• Strong attention to detail, accuracy, and a commitment to delivering high-quality work.
• Strong interpersonal skills, professional presence, and the confidence to communicate effectively with senior leaders, stakeholders, and executive assistants across the organization.
• Excellent written and verbal communication skills, including the ability to prepare polished executive-level materials.
• Advanced proficiency in Microsoft 365, particularly Outlook, PowerPoint, Excel, Word, and Teams.
• Familiarity with, or enthusiasm for learning, AI-powered productivity tools, workflow automation, and modern collaboration platforms.
• Bachelor's degree or equivalent combination of education and relevant experience preferred.

YOU'LL LOVE WORKING HERE BECAUSE YOU CAN:

• Collaborate. We value courage, ownership, and respect to find the best solutions together.
• Deliver at epic scale. Your work will shape learning experiences for associates and clients worldwide.
• Be surrounded by curious learners. We stay agile, learn from mistakes, and grow together.
• Act like an owner & doer. You’ll set direction and see your strategy come to life.
• Give back to others. We do the right thing for our clients, associates, and communities.
• Join a company committed to equality and equity. We’re building a culture where everyone belongs.

What are you waiting for? Apply today!
Find out why people come to ADP and why they stay: https://youtu.be/ODb8lxBrxrY
(ADA version: https://youtu.be/IQjUCA8SOoA )

Qualifications

#LI-JR3

#LI-HYBRID