Senior Executive Assistant

Support Leadership. Coordinate at the Highest Level. Make an Impact.

University Health is seeking an experienced and highly organized Senior Executive Assistant to provide advanced administrative and office management support to a senior executive leader.

This is a highly visible role for a polished professional who thrives in a fast-paced executive environment, understands the importance of confidentiality and discretion, and can confidently interact with senior leaders, physicians, Board members, public officials, patients, employees and community representatives.

The ideal candidate is proactive, exceptionally organized and able to anticipate priorities while managing multiple responsibilities with accuracy and professionalism.

What You’ll Do

As a Senior Executive Assistant, you will play an important role in keeping executive office operations organized, responsive and running smoothly. Responsibilities include:

• Provide comprehensive administrative and office management support to a senior member of the Executive Staff.
• Manage complex calendars, meetings, travel arrangements, expense reports, correspondence and other executive office activities.
• Maintain business records, coordinate payroll deadlines and oversee office supply expenditures.
• Coordinate preparations for Board meetings, public meetings, hearings, facility tours and visits involving public officials and other distinguished guests.
• Record proceedings of public meetings and maintain important historical records related to Board activities, policy matters, licensure and long-range planning.
• Support the Policy Review Committee and coordinate administrative activities associated with the development and implementation of system-wide policies.
• Handle sensitive and confidential information with exceptional judgment and discretion.
• Assist patients, families and staff with customer service concerns and help facilitate appropriate resolution.
• Identify opportunities to improve office processes and help implement more efficient administrative practices.
• Serve as a resource to staff regarding standard business applications, electronic calendars, email and other office technology.
• Build effective working relationships throughout University Health while consistently providing professional, responsive service.

What We’re Looking For

Required

• Two years of college education or completion of business school.
• At least seven years of progressively responsible secretarial/administrative support experience.
• Exceptional organizational skills with strong attention to detail and accuracy.
• Ability to recognize priorities, manage competing deadlines and follow through on assignments.
• Strong written, verbal and interpersonal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive matters.

Preferred

• Bachelor’s degree in Business, Management or a related field.
• Experience supporting senior or executive-level leadership.
• Experience in a hospital, healthcare, medical or local government environment.
• Experience coordinating Board, committee or public meetings.

Why University Health?

At University Health, your work supports an organization dedicated to improving the health of our community. This position offers the opportunity to work closely with senior leadership and contribute to initiatives that impact patients, employees and the communities we serve.

If you are an accomplished administrative professional who is known for your professionalism, discretion, organization and ability to stay several steps ahead, we invite you to bring your experience to University Health.