Sr Administrative Assistant

Current Employees:

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The University of Miami/UHealth Department of Sr. Administrative Assistant has an exciting opportunity for a Full-Time Sr. Administrative Assistant to work at UHealth in Miami, Florida.

CORE JOB SUMMARY

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB RESPONSIBILITIES:

1. Supports department and/or department leadership with daily clerical tasks.

2. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

4. Plans meetings and takes detailed minutes, as needed.

5. Answers phone calls, provides information to callers or connects callers to appropriate staff.

6. Schedules appointments and updates calendars.

7. Makes travel arrangements and reservations for department leadership and staff, as needed.

8. Composes and types of correspondence, such as informative materials; creates spreadsheets and presentations.

9. Greets and provides general support to visitors.

10. Develops and maintains department filing system.

11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High School Diploma or equivalent/relevant experience, certification or license

Experience:

Minimum 3 years of relevant experience required

Knowledge, Skills and Abilities:

- Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

- Teamwork: Ability to work collaboratively with others and contribute to a team environment.

- Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

- Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Department-Specific Duties

• Provides administrative support to the Associate Director of Basic Science and the Assistant Director of Transdisciplinary Research.
• Manages calendars, schedules meetings, coordinates travel arrangements, and processes expense reimbursements.
• Supports the Scientific Steering Committee (SSC), including preparation of agendas, meeting materials, minutes, and follow-up action items.
• Prepares correspondence, reports, presentations, and other documents in support of research and departmental initiatives.
• Serves as a liaison between faculty, research teams, and internal departments to facilitate communication and coordination of administrative and operational priorities.
• Coordinates cross-disciplinary meetings and events, including stakeholder communications, speaker coordination, agenda development, attendance tracking, and administrative follow-up.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff