Staff Accountant

Job Title: Staff Accountant

Job Description

The Staff Accountant oversees full-cycle accounts payable and supports a broad range of general ledger and manufacturing accounting activities within a modern, growth-oriented organization. This role manages invoice processing from receipt through payment, maintains accurate financial records, and contributes to month-end close, cost accounting, and process improvement initiatives while collaborating closely with accounting leadership and operations teams.

Responsibilities

• Own the full-cycle accounts payable process from invoice receipt through payment, ensuring accuracy, completeness, and timely processing.
• Review and code vendor invoices in alignment with company policies and chart of accounts.
• Perform three-way matching of vendor invoices, purchase orders, and receiving documentation or packing slips before releasing payments.
• Identify and resolve missing documentation, pricing differences, quantity discrepancies, freight issues, and other invoice exceptions.
• Obtain required approvals and supporting documents for all payables prior to processing.
• Enter transactions accurately into Epicor and Bill.com and maintain up-to-date accounting records in the ERP system.
• Maintain invoice tracking and vendor-aging reports to monitor outstanding payables and manage cash flow.
• Prepare weekly vendor payment runs, including checks, ACH, and other payment methods, in accordance with established payment priorities.
• Resolve invoice, payment, and vendor-account discrepancies by researching issues and coordinating with internal stakeholders and vendors.
• Respond promptly and professionally to vendor inquiries regarding payment status, discrepancies, and account details.
• Complete accounts payable and suspense-account reconciliations and ensure balances agree to the general ledger.
• Communicate payment priorities and cash requirements to accounting leadership and management.
• Prepare journal entries for accruals, prepaid expenses, depreciation, allocations, and other general ledger adjustments.
• Support monthly, quarterly, and annual close activities by preparing schedules, reconciliations, and supporting documentation.
• Maintain account reconciliations and supporting schedules for AP, bank accounts, credit cards, prepaid expenses, accruals, suspense accounts, and other balance sheet accounts.
• Research fluctuations and unusual transactions and propose appropriate corrections or adjustments.
• Perform fixed asset accounting, including recording capital assets at appropriate cost, maintaining fixed asset schedules, initiating depreciation when assets are placed in service, posting monthly depreciation, and reconciling to the general ledger.
• Record prepaid expenses and prepare recurring monthly amortization entries so expenses are recognized over the appropriate benefit period.
• Support manufacturing and inventory accounting, including inventory accounting, cycle-count support, and manufacturing cost analysis.
• Assist with cost accounting and manufacturing cost analysis to support management reporting and decision-making.
• Prepare and support management reporting, including financial analysis and ad hoc reports.
• Assist with audit requests by providing schedules, documentation, and explanations of transactions and balances.
• Contribute to accounting-process documentation, ERP enhancements, and system and process improvement projects.
• Collaborate directly with the Accounting Manager, Controller, operations teams, and department managers to support operational and financial objectives.
• Use Microsoft Excel for reconciliations, financial analysis, supporting schedules, pivot tables, and lookup functions.

Essential Skills

• 3+ years of accounting experience that includes ownership of full-cycle accounts payable.
• Demonstrated full-cycle accounts payable experience, including invoice review, coding, approval tracking, system entry, vendor aging, payment processing, vendor inquiries, and AP reconciliations.
• Hands-on experience with three-way matching of invoices, purchase orders, and receiving documents.
• Ability to investigate and resolve missing documentation, pricing differences, quantity discrepancies, freight issues, and payment exceptions.
• Working knowledge of accrual accounting, prepaid expenses, depreciation, account reconciliations, and month-end close.
• Experience preparing journal entries for accruals, prepaid expenses, depreciation, allocations, and other general ledger adjustments.
• Experience reconciling AP, bank accounts, credit cards, prepaid expenses, accruals, suspense accounts, and other balance sheet accounts.
• Fixed asset accounting experience, including recording capital assets, maintaining fixed asset schedules, and posting depreciation.
• Prepaid expense accounting experience, including recording prepaid assets and preparing amortization entries.
• Experience using an ERP or comparable accounting system for invoice entry, record maintenance, and transaction research.
• Epicor experience.
• Bill.com experience.
• Proficiency with Microsoft Excel, including use of spreadsheets for reconciliations, financial analysis, supporting schedules, pivot tables, and lookup functions such as VLOOKUP.
• Strong analytical skills with the ability to research fluctuations and unusual transactions.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills for working with vendors, operations teams, and accounting leadership.
• Ability to protect confidential financial information and maintain a high level of accuracy and attention to detail.
• Bachelors degree in Accounting or Finance.

Work Environment

This role is fully onsite, with standard hours of 8:00 a.m. to 4:30 p.m. The accounting team consists of four people, providing a close-knit and collaborative environment where the Staff Accountant can take ownership of critical accounting functions.

Job Type & Location

This is a Permanent position based out of North Wales, PA.

Pay and Benefits

The pay range for this position is $70000.00 - $90000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Direct placement full benefits

Workplace Type

This is a fully onsite position in North Wales,PA.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.