Staff Accountant

Position Summary

The Staff Accountant is responsible for managing day-to-day accounting functions, while ensuring compliance with established accounting standards and regulatory requirements. This role supports the entire accounting cycle, including budgeting, financial analysis, and reporting. Key responsibilities include full cycle payroll processing, reviewing Accounts Payable transactions, processing daily cash receipts, managing company credit cards and agency cash accounts, overseeing assigned cost centers, and monitoring funding sources to ensure accurate financial records. The Staff Accountant plays a critical role in maintaining financial accuracy and supporting ongoing financial operations.

Essential Functions

1. Perform core accounting operations including payroll processing, accounts payable review, accounts receivable entry, cash receipts, bank deposits, reconciliations, and maintenance of accurate general ledger records.

2. Manage grant-related accounting activities, including preparation and submission of monthly grant claims, monitoring allowable expenditures, maintaining and reconciling grant receivable balances, and supporting grant compliance documentation.

3. Conduct monthly financial analysis, including reconciliation of balance sheet and expense accounts, review of department and program budget-to-actual variances, and analysis of credit card and purchasing activity.

4. Support month-end and year-end close processes, including preparation of adjusting journal entries, completion of closing checklists, and development of audit schedules and supporting documentation.

5. Maintain accurate cash management and banking records, including verification of deposits, reconciliation of deposit logs, and monitoring of accounts receivable activity.

6. Provide cross-functional accounting support, including cross-training, vacation and leave coverage, and assistance with other accounting duties as assigned.

7. Uphold and support the Mission, Vision, and Values of Catholic Charities in all financial and operational responsibilities.

8. Ability to perform essential job functions with or without reasonable accommodations to the workplace or work processes.

Other Responsibilities

1. Perform other related duties as assigned.

2. Work with Diocese of Santa Rosa and local parishes as appropriate and requested

Agency Culture

It is essential that all employees of Catholic Charities aspire to the following:

· A commitment to the agency’s mission, vision, and values.

· A commitment to excellence in everything we do.

· A commitment to performance and quality improvement.

· A commitment to outcomes and measured results.

· A commitment to innovation and to what is possible.

Education, Experience, and Skills Required

1. Bachelor's degree in Accounting, Finance, or a related field; Four to six years of relevant experience in Accounting may be substituted for the degree.

2. Thorough understanding of accounting principles, financial reporting standards (e.g., GAAP), and relevant regulatory requirements.

3. Strong analytical and problem-solving skills with the ability to interpret complex financial data.

4. Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments.

5. Detail-oriented with a high degree of accuracy and integrity and monitor work for accuracy.

6. Excellent organizational and time management skills; ability to prioritize tasks, use time efficiently, and meet deadlines.

7. Ability to work independently with minimal supervision and manage multiple priorities effectively.

8. Proficiency in Microsoft 365 Suite programs (Word, Excel, PowerPoint, Outlook) is required, advanced Excel skills are essential; experience with computer-based accounting systems is required; experience using SAGE-Intact Accounting software is preferred.

9. Dependable, able to follow instructions, complete job functions. respond to management direction and to use feedback to improve performance.

10. Passion and enthusiasm for the mission of Catholic Charities and its clients.

11. Valid driver license and at least state required minimum of automobile insurance, clear DMV driving record and ability to provide own transportation. Must be willing and able to travel be-tween agency sites.

12. Must pass DOJ background clearance (fingerprinting) in accordance with the Diocese of Santa Rosa’s policies prior to start of employment.

13. Bilingual (English/Spanish) preferred but not required

Job Analysis/Job Description Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms and talk or hear. The employee is often required to stand, walk, travel, and stoop or bend. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to sit or stand for extended periods while using a computer.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent incoming telephone calls, scanners, and copiers as well as a wide range of clients or at times clients in distress contribute to a noise level of average to above average

Equal opportunity employer

Catholic Charities of Northwest California is an Equal Opportunity Employer, seeking the best and brightest. Our organization does not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, membership or activity in a local human rights commission, or status with regard to public assistance. We support, educate, create opportunities for, and ensure the wellbeing of our staff for the betterment of those most in need.

CCNWC participates in E-Verify, an Internet-based system that compares information entered by an employer from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.