Timekeeper

Job Description

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS) is recruiting one (1) Clerical Associate IV to function as Timekeepers, who will perform the following:

Verify all changes in assigned work units, such as leave status, via collateral telephone calls to the unit's timekeeping/personnel liaison processing these changes. Also, make adjustments to input in the Payroll Management System for paycheck preparation.
On a daily basis, reviews all Citytime reports such as the daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report and the Leave Without Pay report, both online and in hard copy, to enable the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.
On processing dates based on the above approved Transmitted reports, reviews and verifies the accuracy of employee leave balances via PMS and RMDS report. Staff who do not have sufficient leave balances are processed as leave without pay on their subsequent paycheck entries for leave without pay are processed either through Citytime or PMS.
On a daily basis, reviews the previous day's entries via accepted on-line reports that display all accepted or rejected as well as suspended details. If any data is incorrect, or suspended or rejected, necessary data entries must be made so that the staff member's paycheck is not affected.
Interact daily with designated representatives from other Office of Staff Resources divisions such as Personnel Services Operations, Payroll and Worker's Compensation, to accurately process long term leaves such as Child Care, Medical, Family Medical Leave Act and Worker's Compensation. Determine the staff members last day paid to avoid either overpayment or underpayment o-f salary. Calculations are processed both manually and with Agency developed software via form M-402E. The M-402 E form will alert designated/authorized Personnel Services Operations staff when to place the staff member in the appropriate leave status.
At the end of the Payroll Timekeeping biweekly cycle, prepares hold lists for the cycle's paychecks for employees with incomplete records to issue late approval reports. Via the late approval reports which are generated automatically, and collateral telephone calls made by the Timekeeper to the Responsibility Centers designated Personnel Officers, paychecks are released via written releases when incomplete records are validated as complete.
Prepare supplementary (adjusted) paychecks on the Agency's supplementary payroll during the assigned window of Monday through Wednesday of pay week. These checks provide adjusted payments to what might have been an error in calculating the original paycheck due to late submissions administrative errors, changes in leave status or a host of undetermined factors. The original paychecks, which are either overpayments or underpayments, are manually refunded- via the disbursement unit.

Work Location: 33 Beaver
Hours/Schedule: 9 AM – 5 PM

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.
Skills Requirement
Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.