Training Coordinator

At St. John’s Community Health, we are committed to keeping our employees trained, prepared, and compliant so our teams can provide safe, consistent, and high-quality care. The Training Coordinator is a key operational role responsible for keeping the Clinical Training and Employee Health program running smoothly each day.

This individual will coordinate training schedules across multiple sites, administer MedTrainer, track required training and employee health requirements, maintain accurate records, and produce reports that help leaders understand who is trained, who is coming due, and where follow-up is needed.

This is an ideal role for a highly organized and service-oriented professional who enjoys coordinating complex logistics, working with data, supporting employees and managers, and keeping multiple deadlines on track.

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) or more years of experience in training coordination, Human Resources, healthcare administration, or clinic operations.
• Strong skills in Microsoft Excel, Outlook, and Teams.
• Valid California driver’s license, reliable transportation, and ability to be covered by required automobile insurance.
• Ability and flexibility to travel by car between St. John’s locations in Los Angeles, San Bernardino, and Riverside Counties.

Preferred Qualifications

• Associate’s or bachelor’s degree in Human Resources, health administration, education, or a related field.
• Experience administering a learning management system; MedTrainer experience is preferred.
• Medical Assistant certification or prior clinic experience.
• Experience with Microsoft Word or Electronic Health Records.
• Bilingual English/Spanish skills.

Responsibilities

Learning Management System Administration

• Administer MedTrainer by building courses, assigning curricula, enrolling staff, and maintaining completion records and certificates.
• Serve as the first point of contact for training and learning management system questions from staff and managers.
• Maintain accurate training assignments, employee records, and supporting documentation.

Training Scheduling & Logistics

• Schedule new-hire orientation, clinical skills labs, BLS classes, respirator fit testing, and influenza vaccination clinics across all sites.
• Coordinate rooms, equipment, supplies, attendance lists, and other training logistics.
• Coordinate organization-wide training, including SB 553 workplace violence prevention and de-escalation makeup sessions.
• Support the Connect Journey onboarding program by coordinating clinical orientation components.

Compliance Tracking & Reporting

• Track required training, licenses, BLS and CPR certifications, TB screening, and immunizations.
• Send reminders for upcoming and overdue requirements and escalate overdue items to managers.
• Produce weekly and monthly compliance dashboards for the Director, clinic managers, and People & Culture.
• Maintain organized training files and provide documentation for audits and regulatory reviews.

Team & Organizational Support

• Participate in departmental initiatives, communicate proactively with leadership, meet assigned goals, and support process-improvement efforts.
• Model St. John’s mission, vision, and values in interactions with patients, staff, and community members.
• Maintain discretion and confidentiality when handling employee, training, and health-related information.
• Perform additional duties as assigned.

Skills

The ideal candidate is highly organized, accurate, and dependable, with the ability to manage multiple deadlines and coordinate activities across several locations. Success in this role requires clear and persistent communication, strong follow-through, careful handling of confidential information, and a service-focused approach when supporting employees, managers, and organizational leaders.

Key skills include:

• Training coordination and multi-site scheduling
• Learning management system administration
• Compliance tracking and deadline management
• Microsoft Excel, Outlook, Teams, and Word
• Dashboard preparation and records reporting
• Accurate data entry and document management
• Training-event logistics and supply coordination
• Clear, friendly, and persistent communication
• Customer service and issue resolution
• Discretion with confidential information
• Organization, prioritization, and follow-through
• Problem-solving and continuous process improvement

Why Join St. John’s Community Health?

St. John’s Community Health is committed to eliminating health disparities and promoting high-quality care throughout Los Angeles, San Bernardino, and Riverside Counties. In this role, you will help ensure employees receive timely training, maintain required credentials and health documentation, and have the support needed to remain prepared and compliant. Your work will directly strengthen employee readiness, clinical consistency, and the quality of services provided across our communities.

St. John’s Community Health is an Equal Employment Opportunity Employer.