Transportation Coordinator

Blue Ridge Unified School District

Transportation Coordinator

Department: Transportation
Reports To: Facilities Director
FLSA Status: Non-Exempt-Hourly Position
Work Calendar: 12 Months

Position Summary

The Transportation Coordinator is responsible for coordinating and supporting the daily operation of the district's transportation department to ensure the safe, efficient, and cost-effective transportation of students. This position assists with route planning, scheduling, driver supervision, state reporting, vehicle fleet management, and compliance with federal, state, and district transportation regulations.

Essential Duties and Responsibilities

Transportation Operations

• Coordinate daily school bus routes, schedules, and transportation assignments.
• Assist with planning and optimizing bus routes utilizing routing software and student enrollment data.
• Coordinate transportation services for regular education, special education, extracurricular activities, field trips, and athletic events.
• Respond to transportation concerns, emergencies, accidents, and route changes.
• Maintain effective communication with school administrators, parents, students, and transportation staff regarding route information and transportation issues.

Personnel Coordination

• Assist with recruiting, training, scheduling, and evaluating school bus drivers and transportation personnel.
• Maintain driver certification records and ensure compliance with licensing requirements.
• Coordinate substitute driver assignments and route coverage.
• Monitor driver attendance, work schedules, and timekeeping records.

Compliance and Safety

Ensure compliance with Arizona Department of Public Safety (DPS), Arizona Department of Education (ADE), Federal Motor Carrier Safety Administration (FMCSA), and district regulations.

• Maintain transportation records required by state and federal agencies.
• Coordinate and document required safety meetings, driver training, and certifications.
• Assist in conducting accident investigations and implementing corrective action plans.
• Ensure adherence to district safety procedures and student transportation policies.

Fleet Management

• Coordinate vehicle maintenance schedules with mechanics and service providers.
• Maintain records of inspections, repairs, fuel usage, and preventative maintenance.
• Monitor fleet condition and assist in planning for vehicle replacement and acquisition.
• Ensure buses meet all state inspection requirements.

Reporting and Budget Support

• Prepare reports related to transportation operations, mileage, ridership, maintenance, and costs.
• Assist with transportation budgeting and expenditure tracking.
• Maintain records required for Arizona State transportation funding and reimbursement programs.
• Support annual audits and state reporting requirements.

Customer Service

• Respond professionally to parent, staff, and community inquiries.
• Investigate and resolve transportation concerns in a timely manner.
• Promote positive relationships between the transportation department, students, families, and district stakeholders.

Knowledge, Skills, and Abilities

• Knowledge of school transportation operations and routing principles.
• Knowledge of Arizona pupil transportation regulations and safety standards.
• Ability to plan, organize, and prioritize multiple assignments.
• Strong verbal and written communication skills.
• Ability to supervise and work effectively with diverse staff.
• Proficiency with computer software including Microsoft Office, student information systems, and transportation routing software.
• Ability to interpret policies, procedures, and regulations.
• Ability to maintain confidentiality and exercise sound judgment.

Minimum Qualifications

• High school diploma or GED required.
• Associate's degree or higher in transportation management, business administration, or related field preferred.
• Minimum of three (3) years of experience in school transportation, logistics, fleet operations, or related field preferred.
• Experience with scheduling, routing, and supervision preferred.
• Valid Arizona Driver's License.
• Arizona School Bus Driver Certification and CDL preferred or ability to obtain if required by district.
• IVP Fingerprint Clearance Card

Physical Requirements

• Ability to sit, stand, walk, bend, and lift up to 25 pounds.
• Ability to work in an office, transportation facility, and outdoor environments.
• Ability to respond to transportation emergencies outside regular work hours when necessary.