Accounts Payable Specialist

SUMMARY:
The Accounts Payable Specialist oversees the daily payment of invoices and adheres to the function while focusing on continuous improvement to continue and drive enhancements.

ESSENTIAL FUNCTIONS:
• Set invoices up for payment
• Enter invoices into system
• Track expenses and process expense reports
• Prepare and process electronic transfers and payments
• Post transactions to journals, ledgers and other records
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain contractor vendor files electronically
• Prepare and file 1099’s electronically
• Maintain accurate records for subcontractors
• Correspond with vendors and respond to inquiries
• Assist with month end closing
• Provide supporting documentation for audits
• Safeguard confidential medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA
regulations concerning use, retrieval, storage, and sharing of medical records.
• Any other duties of a similar or lesser nature as required.

COMPETENCIES, SKILLS AND ABILITIES
• Proficient in Microsoft Office products required
• Demonstrated leadership in teamwork, special projects, and complex assignments
• Must be a positive team player and be able to communicate with team members
• Ability to analyze complex issues and articulate solutions
• Excellent organizational skills
• Deadline-oriented and ability to multi-task
• Self-motivated team player with the ability to work independently on special projects and complex assignments
• Excellent written and verbal communication skills; ability to communicate with all levels of personnel in a large organization.

EDUCATION / EXPERIENCE
• Associates degree preferred
• Four to seven years of prior accounts payable experience
• Experience with cloud-based software such as NetSuite, Intacct, Microsoft Dynamics, or QuickBooks
• Flexibility to work in rapidly growing environment
• Attention to detail, good organization, communication, and problem solving skills
• Experience working in a multi-function, multi-geography environment preferred

SUPERVISORY RESPONSIBILITIES:
This role does not have supervisory responsibilities.

LANGUAGE SKILLS
Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS
None

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS
This position does not require travel.

OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT
Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.