Accounts Payable Supervisor

Job Title: Accounts Payable Supervisor

Job Description

The Accounts Payable Accountant manages the full accounts payable cycle, ensuring invoices are accurately coded, approved, and processed in a timely manner. This role maintains and reconciles the accounts payable ledger, prepares monthly spending reports, and supports vendor account analysis within a small, collaborative office-based team.

Responsibilities

• Approve accounts payable invoices submitted by two processors, ensuring accuracy and completeness.
• Verify that all invoices are coded to the correct properties, vendors, and general ledger accounts.
• Reconcile the accounts payable ledger on a regular basis to ensure accurate and up-to-date records.
• Process accounts payable by matching invoices, purchase orders, and receiving reports, and entering approved items into the accounts payable system.
• Prepare monthly department spending reports to support financial analysis and budget monitoring.
• Analyze vendor accounts to identify discrepancies, trends, or opportunities for improvement.
• Negotiate extended payment terms with vendors under unusual or special circumstances, while maintaining positive vendor relationships.
• Maintain organized documentation and audit-ready records for all accounts payable activities.
• Collaborate with internal stakeholders to resolve invoice and payment issues promptly.

Essential Skills

• Hands-on experience with accounts payable processes, including invoice matching and payment processing.
• Proficiency in invoice approval workflows and ensuring proper coding to properties and vendors.
• Ability to reconcile accounts payable ledgers and maintain accurate financial records.
• Strong reporting skills, including preparation of monthly department spending reports.
• Experience with journal entries related to accounts payable and expense recognition.
• Working knowledge of Yardi or similar accounting and property management software.
• Bachelor’s degree in Economics, Business Administration, Accounting, or Finance (degree is required).
• Strong analytical skills for vendor account analysis and identification of extended payment term opportunities.
• Attention to detail and accuracy in financial data entry and review.
• Effective communication skills for interacting with vendors and internal teams.

Additional Skills & Qualifications

• Ability to negotiate payment terms and manage vendor relationships in a professional manner.
• Comfort working with financial reports and providing insights on department spending.
• Organizational skills to manage multiple invoices, vendors, and deadlines simultaneously.
• Problem-solving skills to resolve discrepancies between invoices, purchase orders, and receiving reports.
• Proficiency with general accounting principles and practices.
• Experience working in a small accounting or finance team environment.
• Capability to adapt to established processes and contribute to continuous improvement of accounts payable procedures.

Work Environment

This role operates within a small, close-knit team in an office-based setting, with work performed on-site five days a week. The environment emphasizes collaboration, accuracy, and accountability in managing accounts payable activities, often using systems such as Yardi to support property-related accounting. When the position transitions to permanent employment, team members can expect a comprehensive benefits package that may include generous vacation time accrued over service, competitive annual raises, employer-supported health benefits with favorable cost structures, and a substantial employer contribution toward retirement savings. The organization also offers a distinctive compensation structure that enhances long-term financial well-being. The office culture supports professional growth, consistent performance, and a strong focus on financial integrity.

Job Type & Location

This is a Contract position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Aug 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.