Accounts Receivable Specialist

Benefits:

• 401(k)
• 401(k) matching
• Competitive salary
• Flexible schedule
• Health insurance
• Paid time off
• Training & development
• Vision insurance

Basic Functions:

The Accounts Receivable Representative will be responsible for overseeing the day-to-day activities of the accounts receivable functions at Paul Davis Restoration. The Accounts Receivable Representative is charged with the proper invoicing, collection of accounts receivable and resolving issues arising in the AR department.

Basic Requirements:

• High School Diploma or equivalent
• Associates or Bachelor’s Degree in a plus but not required
• Excellent administrative and process skills
• Knowledge of general accounting procedures
• Advanced Excel knowledge and ability to create and review complex spreadsheets
• Knowledge of payroll software highly desired (Ex. QuickBooks)
• 3-5 years of accounts receivables or general accounting experience
• Proficient with Microsoft Office Suite
• Proficient in data entry and management
• Pays close attention to detail with excellent proofreading skills
• Key Skills
  • Highly Organized
  • Ability to multi-task and prioritize
  • High level Communicator

Evaluated On:

• Quality of overall finished product
• Performance versus annual and quarterly goals
• Development and support of accounting departments
• Actual Skill Development versus Annual Skill Development Goals

Overall Duties Include:

• Recording Credit card receipts in QuickBooks via Expensify
• Recording all bills in QuickBooks and RMS as an Accounts Payable Function
• Maintaining new and existing Vendor Compliance
• Responsible for all functions of Job Closings
• Processing and recording Purchase Orders
• Completing vendor waivers

High Detail Job Accountabilities:

• Provide accounts receivable, credit and collections support, collection efforts on 30/60/90 past due accounts, follow policy and procedures for account credit lines and account maintenance.
• Administer company accounts receivable and credit functions including billing, payment application and account adjustments, quarterly write offs.
• Provide supervision, work direction and training for department personnel in performance of billing, collections, credit approvals, correspondence and credit data maintenance and retention.
• Develop and implement credit/billing policy and procedures for each business division. Revise accounts receivable and credit policy and procedures as required.
• Function as an expert for all accounts receivable, collection, credit and billing matters to support all divisions in maximization of AR assets.
• Provide legal support on special collections involving travel to site or court appearance as required.
• Drive enhancements for cash forecasting and cash collections
• Promptly and accurately respond to billing questions and issues raised by the customers, sales team, management.
• Provides external reporting and responds to questions and inquiries from all departments. Works closely with the respective parties to ensure all relevant information is communicated, assist with identifying problems and offer suggestions for improvements.
• Ability to solve complex problems and maintain objectivity.
• Assist with invoicing and miscellaneous duties as required
• High attention to detail.
• Experience working with large data sets.
• Excellent administrative and process skills.
• Advanced Excel knowledge and ability to create and review complex spreadsheets
• Participates in marketing and business development as the need arises.
• Participates in the collection process of payment from customers.
• Complete special assignments as requested by Supervisor.
• Participates in emergency services when an “All hands on deck” scenario arises.
• Participate in on-going problem solving and practicing continuous improvement of the department and company as a whole.
• Participate in Paul Davis social events, Goal Setting and Review, All Team Meetings and as many other opportunities as possible to engage with the rest of the team.

Hours:

• This is a full-time, salaried position with typical hours from 7:30am to 5 pm
• Hours required will vary with the needs of the business

Reward:

• Compensation is evaluated on a yearly basis effective from the start date of employment of each calendar year. An annual reward planner (ARP) is completed at that time.
• Promotions and advancement within the position bring progressively greater challenge, learning, responsibility, and compensation.