Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist processes billing and invoicing for warehouse and direct ship orders, administers customer rebate programs, and supports a range of accounts receivable and accounting activities. This role works closely with Sales and Operations to ensure timely and accurate order processing while maintaining precise financial records in a fast-paced distribution environment.

Responsibilities

• Process billing and invoicing for warehouse orders and direct shipments with a high level of accuracy.
• Perform manual billing activities for direct ship transactions, following established procedures and guidelines.
• Administer customer rebate programs, including entering contracts and maintaining them during annual renewal periods.
• Review contracts submitted by the sales team and accurately enter all relevant information into internal systems.
• Enter and process warehouse orders while maintaining data integrity and attention to detail.
• Support billing-related data entry, documentation, and record maintenance to ensure complete and accurate records.
• Collaborate with internal teams, including Sales and Operations, to ensure timely and accurate order processing.
• Assist with additional accounting and accounts receivable functions as business needs evolve, including potential support with cash applications.
• Apply strong organizational and problem-solving skills to manage multiple priorities and meet deadlines in a fast-paced environment.
• Use ERP systems, accounting software, and Microsoft Excel to support billing, invoicing, and accounts receivable activities.

Essential Skills

• Minimum of 2+ years of experience in billing, invoicing, accounts receivable, or a related accounting function.
• Strong attention to detail and accuracy in data entry and financial transactions.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational and problem-solving skills.
• Proficiency with ERP systems and accounting software.
• Proficiency with Microsoft Office applications, particularly Excel.
• Excellent communication and collaboration skills.

Job Type & Location

This is a Contract position based out of Chanhassen, MN.

Pay and Benefits

The pay range for this position is $28.00 - $33.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chanhassen,MN.

Application Deadline

This position is anticipated to close on Oct 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.