Administrative Assistant

Job Title: Administrative Assistant

Job Description

This Administrative Assistant role supports a long-established, family-owned manufacturing company by ensuring the smooth operation of the office through high-quality administrative, customer service, and basic accounting support. The position plays a key part in handling daily office functions, assisting with accounts payable, accounts receivable, and payroll data entry, and providing responsive service to customers and internal team members.

Responsibilities

• Answer incoming phone calls promptly and professionally, and assist customers with a variety of requests.
• Provide courteous and effective customer service, resolving basic inquiries and directing more complex issues to the appropriate person.
• Handle customer paperwork accurately, organize documents, and file them in the appropriate locations for easy retrieval.
• Assist with accounts payable and accounts receivable by transferring accounting information into the PICK operating system for the companys accountant at the end of each month.
• Support payroll processing by reviewing timecards and accurately transferring employee hours into the PICK system.
• Open incoming mail daily, review contents, and distribute items to the appropriate departments or individuals.
• Perform basic human resources support tasks as needed, including assisting employees with benefits-related questions and contacting the healthcare carrier when necessary.
• Conduct accurate and timely data entry using the PICK operating system and other office tools.
• Use Microsoft Office applications, including Outlook and other basic tools, to manage emails, documents, and administrative tasks.
• Maintain organized files and records, both physical and digital, to support efficient office operations.
• Take initiative to identify what needs to be done in the office and complete tasks with minimal supervision.
• Collaborate with the owners and other office staff to help run the office effectively and support overall business operations.

Essential Skills

• At least 5 years of experience as an administrative assistant working in a manufacturing company.
• Proven ability to provide comprehensive administrative support, including filing, clerical work, and general office coordination.
• Strong self-starter mentality with the initiative to identify tasks and complete them without constant direction.
• Proficiency with basic Microsoft Office applications, including Outlook and other core tools.
• Experience with accounts payable, accounts receivable, and payroll support, particularly in transferring accounting information into an internal system.
• Accurate data entry skills and familiarity with using an operating system such as PICK or similar platforms.
• Solid customer service skills, including handling phone calls and assisting customers with various requests.
• Strong organizational skills with the ability to manage paperwork, maintain orderly files, and support multiple office functions.
• Effective communication skills, both verbal and written, to interact with customers, coworkers, and leadership.
• Ability to work fully onsite during standard business hours in a manufacturing office setting.

Work Environment

This role is based in a manufacturing office environment within a long-standing, family-owned company that has operated in the same location for many years. The office has not undergone many modern upgrades, so the successful candidate should be comfortable working in a more traditional, less contemporary setting. The position is fully onsite, Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Job Type & Location

This is a Contract to Hire position based out of Ambler, PA.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Ambler, PA.

Application Deadline

This position is anticipated to close on Nov 17, 2026.

Workplace Type

This is a fully onsite position in Ambler,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.