Administrative Assistant

Ready for a career where you are valued? Start at CGI Inc, a Timken company.
CGI is located in Carson City, Nevada, near the Sierra Nevada mountains and 45 minutes from Lake Tahoe. We exceed customer expectations with quality products powering medical and robotics innovation. From precision gears in surgical robots to moon mission components, our work impacts globally. Join a team that values your contributions and empowers you to make a difference. Our success depends on our employees.

Administrative Assistant

Position Purpose:

The Administrative Assistant plays a crucial role in supporting the smooth and efficient daily operations of the company. This role involves a wide range of administrative and office support duties, providing clerical and reception support for the administrative and departmental staff, including answering telephones, greeting clients and visitors, running errands, making appointments, typing, and filing. The ideal candidate will behighly organized, detail-oriented, and possess excellent communication and interpersonal skills.

Main Responsibilities:

Human Resources Support:

• Maintain accurate and up-to-date HR training records and filing systems.
• Assist the lead trainer with responsibilities form CGI QMS Training Operation Procedure.
• Assist departments with various administrative tasks.

Project Support:

• Audit team tasks as assigned.
• Assist with the scanning of controlled documents and records.
• Assist with the coordination and execution of various projects as needed.

Front Desk & Reception:

• Greet clients and visitors professionally.
• Answer and direct incoming phone calls, taking accurate messages.
• Run errands as needed.
• Perform basic clerical duties such as typing, filing, and data entry.
• Manage office supplies.

Education / Experience

• Excellent organizational and time-management skills

• Strong attention to detail and accuracy

• Requires consistent and reliable attendance

• Ability to prioritize tasks and meet deadlines

• Excellent communication and interpersonal skills (both written and verbal)

• Problem-solving and critical-thinking abilities

All qualified applicants shall be treated equally according to their individual qualifications, abilities, experiences and other employment standards. There will be no discrimination due to gender or gender identity, race, religion, color, national origin, ancestry, age, disability, sexual orientation, veteran/military status or any other basis protected by applicable law.