Administrative Assistant

ABM Industries is seeking a detail-oriented and proactive Aviation Administrative Assistant to provide comprehensive administrative support to the Aviation team. This role is essential in ensuring smooth day-to-day operations, coordinating documentation, and supporting operations teams with logistical and clerical tasks. Bilingual in Spanish and English is preferred.

Compensation: $23.50 per hour pay rate (U.S. Dollars)

The pay listed is the salaried range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Schedule: Monday - Friday from 8:30AM - 5:00PM EST

Qualifications

- Associate's degree or equivalent experience in Business Administration or related field.
- 3+ years of administrative experience, preferably in aviation, airport operations, or facilities environments.
- Bilingual in Spanish and English
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with workforce management or work order systems is a plus.
- Ability to obtain and maintain an airport-issued security badge (SIDA clearance).
- Ability to handle confidential information with discretion.

Responsibilities

- Provide administrative support to Aviation leadership and operations teams.
- Coordinate meetings, prepare agendas, and document minutes.
- Manage and organize operational documentation, including compliance records, work orders, and shift reports.
- Assist with onboarding, badging, and airport access control (SIDA/AOA) for new team members and subcontractors.
- Maintain office supplies, equipment, and general workspace organization.
- Support scheduling, travel arrangements, and expense reporting.
- Ensure compliance with company policies, airport authority regulations, and TSA requirements.
- Serve as a liaison between internal departments, airport authorities, airline clients, and external vendors.