Administrative Assistant

Direct Hire: Apply/Send your resume to hiring manager via email mark@marksleeper.com Application only accepted and process through hiring manager only sending your resume to hiring manager consider shortlist for the position.

We're looking for someone with 1-2years of experience as an Administrative Assistant who thrives in a fast-paced environment and can keep things running smoothly behind the scenes. In this role, you'll be the backbone of executive operations-managing communications, finances, and schedules with precision and care. You'll need to be highly organized, detail-oriented, and comfortable handling sensitive information with discretion. If you're a proactive problem-solver who communicates clearly and thoughtfully, we'd love to hear from you.

Responsibilities

• Manage accounts payable processes and financial documentation, ensuring accuracy and timely processing of invoices and payments
• Coordinate communications and correspondence, maintaining organized records and ensuring timely follow-up on all incoming and outgoing messages
• Support calendar management and scheduling for senior leadership, including coordinating meetings, travel arrangements, and prioritizing competing demands

Qualifications

• Demonstrated ability to handle confidential and sensitive information with the utmost discretion and professionalism
• Strong capacity to work independently, anticipate needs, and take initiative without waiting for direction in a dynamic executive environment
• Proven track record of managing multiple priorities simultaneously while maintaining a high level of accuracy and meeting deadlines consistently

Requirements

Skills & Required

Accounts Payable

Google Workspace

Attention to Detail

Communication

Conscious Communication

Nice to Have

Calendar Management

Correspondence Management

Asana

ClickUp

Confidential Information Handling

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)