Administrative Assistant II

Our client, a Banking company, is looking for a Administrative Assistant II for their Charlotte, NC/Hybrid location.

Responsibilities:

• This role provides administrative and operational support to executives and teams, including calendar management, meeting coordination, travel arrangements, expense processing, and office logistics.
• The successful candidate will be adaptable, resourceful, and committed to creating a seamless workplace experience.
• Serve as point of contact for scheduling, workspace coordination, and office-related needs.
• Coordinate meetings and events, including room reservations, catering, meeting materials, technology support, telepresence, and Microsoft Teams setup.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Process expense reports and oversee office supply ordering.
• Maintain shared documents, trackers, and administrative processes.
• Proactively identify and resolve scheduling conflicts and operational issues.
• Coordinate executive travel, including transportation, hotel, and dining reservations as needed.
• Arrange building and floor access for executives, employees, and visitors.

Requirements:

• 3+ years of administrative or office support experience, preferably in a corporate environment.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint.
• Experience using business applications such as Concur, MyFacility, visitor registration systems, ARM, GEPSmart, and similar tools.
• Ability to troubleshoot moderately complex issues and identify practical solutions.
• High level of professionalism and discretion when handling sensitive information.
• Ability to work onsite and provide hands-on support as needed.
• Experience supporting senior leaders and/or multiple executives in an onsite environment.
• Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
• Demonstrated ability to work independently while collaborating effectively across teams.
• We are seeking a proactive, highly organized Administrative Assistant to provide onsite support and help ensure smooth day-to-day operations.
• The ideal candidate is detail-oriented, responsive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism, confidentiality, and discretion.
• Must Have
• Productivity Software
• Microsoft Office
• Technical
• Microsoft Excel
• Microsoft Outlook

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities