ICONMA · Charlotte, North Carolina, US

Administrative Assistant II

Open17.27

Open — ICONMA has a posting for this job. Posted 18 Sep 2026.

This posting

Posted 18 Sep 2026 · 17.27

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About this job

Our client, a Banking company, is looking for a Administrative Assistant II for their Charlotte, NC/Hybrid location.

Responsibilities:

  • This role provides administrative and operational support to executives and teams, including calendar management, meeting coordination, travel arrangements, expense processing, and office logistics.
  • The successful candidate will be adaptable, resourceful, and committed to creating a seamless workplace experience.
  • Serve as point of contact for scheduling, workspace coordination, and office-related needs.
  • Coordinate meetings and events, including room reservations, catering, meeting materials, technology support, telepresence, and Microsoft Teams setup.
  • Manage calendars, schedule meetings, and coordinate travel arrangements.
  • Process expense reports and oversee office supply ordering.
  • Maintain shared documents, trackers, and administrative processes.
  • Proactively identify and resolve scheduling conflicts and operational issues.
  • Coordinate executive travel, including transportation, hotel, and dining reservations as needed.
  • Arrange building and floor access for executives, employees, and visitors.

Requirements:

  • 3+ years of administrative or office support experience, preferably in a corporate environment.
  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint.
  • Experience using business applications such as Concur, MyFacility, visitor registration systems, ARM, GEPSmart, and similar tools.
  • Ability to troubleshoot moderately complex issues and identify practical solutions.
  • High level of professionalism and discretion when handling sensitive information.
  • Ability to work onsite and provide hands-on support as needed.
  • Experience supporting senior leaders and/or multiple executives in an onsite environment.
  • Strong problem-solving skills with the ability to anticipate needs and proactively address challenges.
  • Demonstrated ability to work independently while collaborating effectively across teams.
  • We are seeking a proactive, highly organized Administrative Assistant to provide onsite support and help ensure smooth day-to-day operations.
  • The ideal candidate is detail-oriented, responsive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of professionalism, confidentiality, and discretion.
  • Must Have
  • Productivity Software
  • Microsoft Office
  • Technical
  • Microsoft Excel
  • Microsoft Outlook

Why Should You Apply?

  • Health Benefits
  • Referral Program
  • Excellent growth and advancement opportunities

Read the full posting

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