Administrative Assistant

Jenks Public Schools Job Description

Position: Human Resources Administrative Assistant

Reports to: Director of Personnel

Supervises: None

Qualifications:

1. High School diploma or GED required.
2. Demonstrate ability to use oral and written communication effectively.
3. Word processing experience preferred.
4. Satisfy all district requirements with regard to physical health and citizenship.
5. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To assist in the daily operation of the Human Resources Office and the effective maintenance of employee personnel records.

Essential Functions and Responsibilities:

1. Assists district employees with information, identification cards, building access, and other human resource needs.
2. Enters and maintains personnel information in the Human Resources Information System (HRIS) and electronic personnel file system.
3. Maintains the organization and updating of personnel files including annual Board of Education Policy, Criminal Record/Felony Affidavits, and JPS Employment Contracts.
4. Provides information, answers questions, and distributes information to individuals inquiring about positions.
5. Serves as primary back up for the Education Service Center Building Administrative Assistant as needed.
6. Assists with the update of job descriptions, agreements, and contracts.
7. Maintains adequate inventory of forms and supplies.
8. Completes verifications of employment and student loan forgiveness forms.
9. Assists HR Specialists with preparation of personnel files, data entry, and collection of required documentation as needed.
10. Assists with completing various reports.
11. Performs all other duties as assigned.

Employment Terms: Twelve (12) month classified hourly contract

FLSA Qualification: Non-Exempt

Evaluation: Jenks Public Schools Classified Evaluation

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.