Administrative Assistant

The admin assistant is responsible for managing supervisor's calendar and independently scheduling appointments. Answers routine inquiries in absence of manager. Resolves routine issues in absence of manager and develops reports and presentations. Complies, researches and tabulates data. Screens incoming calls and correspondence and responds independently when possible. Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance. Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling budget. Directs preparation of records such as agenda, notices, and minutes for corporate meetings. Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other documents. Creates and maintains database and spreadsheet files.

QUALIFICATIONS

• Qualified candidate must have three to five years prior experience.
• Must have good writing composition skills and demonstrated ability to perform tasks under own initiative.
• Ability to work on various assignments simultaneously and to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
• Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Excel and Word.

EDUCATION

• High school graduate or equivalent required.

SPECIAL INSTRUCTIONS TO CANDIDATES

• EOE/AA M/F/D/V