Administrative Assistant

Overview

The Assoc Admin Assistant supports daily administrative and settlement activities for Lakeside, CA location. This role oversees multiple administrative, settlement, cash, check, documentation, and compliance responsibilities.

The position requires a high level of organization, accountability, and attention to detail, as the individual will manage daily activities while partnering closely with Delivery Supervisors, Other Administrators, Sales leadership, and other local teams.

The successful candidate will take ownership of ensuring daily processes are completed accurately and timely, identifying and resolving issues, maintaining compliance with PepsiCo policies and procedures, and communicating key updates and trends to leadership.

Responsibilities

• Process delivery routes both cash and check transactions against Settlement Receipts and accurately record transactions into SAP
• Audit daily delivery documents to ensure compliance with PBC policies, procedures, and internal controls.
• Enter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances.
• Provide daily and weekly review and analysis of noncompliance, settlement, and variance trends.
• Manage daily administrative responsibilities and ensure critical deadlines and location requirements are met.
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements.
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timely.
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
• Track and collect NSF customer payments and complete required reconciliation and follow-up.
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.

Compensation and Benefits:

• The expected compensation range for this position is between $39,700 - $63,450.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

Must Have

• High School Diploma or GED.
• Intermediate Microsoft Excel, Word, and Outlook skills.
• Strong attention to detail and problem-solving skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong communication and organizational skills.

Preferred Qualifications

• 2+ years of related experience.
• Experience in cash handling, settlements, analytics, or financial transactions.
• SAP experience.
• Knowledge of accounting principles, DSD processes, and check acceptance policies.

Work Schedule

• Part-time.
• Monday through Friday, fixed schedule.

EEO Statement

Our Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to, San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity / Age

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

Please view our Pay Transparency Statement.

Must Have

• High School Diploma or GED.
• Intermediate Microsoft Excel, Word, and Outlook skills.
• Strong attention to detail and problem-solving skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Strong communication and organizational skills.

Preferred Qualifications

• 2+ years of related experience.
• Experience in cash handling, settlements, analytics, or financial transactions.
• SAP experience.
• Knowledge of accounting principles, DSD processes, and check acceptance policies.

Work Schedule

• Part-time.
• Monday through Friday, fixed schedule.
• Process delivery routes both cash and check transactions against Settlement Receipts and accurately record transactions into SAP
• Audit daily delivery documents to ensure compliance with PBC policies, procedures, and internal controls.
• Enter and track daily delivery route variances in SAP and Excel and follow through with Delivery Supervisors to resolve variances.
• Provide daily and weekly review and analysis of noncompliance, settlement, and variance trends.
• Manage daily administrative responsibilities and ensure critical deadlines and location requirements are met.
• Maintain accurate trackers, reports, documentation, and records supporting daily operations and Finance requirements.
• Prepare daily bank deposits for GEO/Full Service Vending activity and ensure deposits are completed accurately and timely.
• Reconcile cash, checks, deposits, and related documentation to identify and resolve discrepancies.
• Track and collect NSF customer payments and complete required reconciliation and follow-up.
• Monitor and follow up on outstanding documentation, missing paperwork, variances, and other administrative exceptions.
• Partner with Delivery Supervisors and other operational leaders to resolve issues and maintain compliance.
• Communicate daily operational concerns, trends, and unresolved issues to appropriate leadership.

Compensation and Benefits:

• The expected compensation range for this position is between $39,700 - $63,450.
• Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.