Administrative Assistant

ADMINISTRATIVE ASSISTANT

CleanAir Engineering (CleanAir) is a global provider of environmental measurements, products

and related services. We are seeking a versatile full-time Administrative Assistant for our

Pittsburgh, PA office to manage front-desk reception and provide support across our operating

divisions.

This role serves as the primary point of contact for incoming communications and office

logistics, including supply inventory, shipping, and travel coordination.

Beyond general office management, you will play a supporting role in project accounting and

data integrity by processing AP/AR invoices via Deltek Vantagepoint, performing Excel-based

data entry, and managing professional document formatting.

The ideal candidate is a proactive multitasker who can balance high-volume administrative

duties with precise financial record-keeping and a professional front-office presence.

Required Qualifications:

• Education and Experience: Associate degree with 2+ years of direct experience in a
  business-related field preferred; however, a combination of a high school diploma and
  4+ years of direct experience in office administration and project billing will be
  considered.
• Software Proficiency: Skills in Microsoft Excel and Word (formatting/data entry);
  previous experience with Deltek Vantagepoint or similar ERP/accounting software is a significant plus
• Communication: Excellent verbal and written communication skills with a professional
  demeanor for front-desk reception and customer AR calls.
• Organizational Skills: Proven ability to manage multiple priorities, from maintaining
  office inventory and equipment to facilitating employee onboarding and travel.
• Technical Aptitude: Comfortable troubleshooting office equipment (copiers) and
  navigating shipping platforms like FedEx/UPS.
• Attention to Detail: High level of accuracy in document editing, record-keeping, and
• matching invoices to purchase orders.
• Must pass drug screen, criminal background check and motor vehicle record review.

Salary Range:

$21 – $27 per hour, commensurate with experience.

Benefits:

Superior medical, 401(k), prescription drug plan, short- and long-term disability, tuition

reimbursement, vacation pay and life insurance.

​CleanAir is an equal opportunity/affirmative action employer, offering challenging career

opportunities, training, competitive compensation, and a drug-free/smoke-free working

environment.

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