Administrative Assistant

At Areté, we are on the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation’s most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we foster an atmosphere that propels diverse career opportunities and professional growth.

As an Administrative Assistant supporting Areté's Tucson operations, you will provide day-to-day administrative, facilities, logistics, and office coordination support across Tucson locations. This position will help maintain efficient office operations, ensure facilities and supplies are properly maintained, and provide administrative assistance to project managers (PMs) and other departments as needed. The role is important in supporting employees, maintaining organized and functional workspaces, and ensuring administrative and operational needs are addressed across multiple facilities.

Discover your future with us.

Primary Responsibilities:

• Provide administrative and operational support for the Research Loop facility, including monitoring facility needs, coordinating supplies and deliveries, maintaining organized workspaces, and communicating facility-related requests.
• Assist project managers (PMs) with administrative tasks, including data entry, document preparation, meeting coordination, tracking action items, compiling information, and other project-related administrative support as assigned.
• Coordinate with project managers, department personnel, and administrative leadership to prioritize requests and ensure timely completion of assigned tasks.
• Support office operations and facility needs across Tucson locations, including Research Loop, to maintain consistent service, adequate supplies, and an organized, professional work environment.
• Provide general administrative support, including front desk coverage, answering inquiries, managing correspondence, greeting visitors, and coordinating guest and vendor access.
• Support daily office operations across Tucson locations, including coordinating office needs and communicating with employees, facilities personnel, vendors, and other departments.
• Monitor, order, receive, organize, and restock office, janitorial, breakroom, and vending supplies to maintain appropriate inventory levels.
• Assist with facilities coordination, office upkeep, furniture and equipment requests, and other operational needs.
• Coordinate administrative logistics for meetings, events, team-building activities, and office functions, including room preparation, catering, and supplies.
• Assist with monthly corporate credit card statement reviews, expense documentation, and reconciliation.
• Provide administrative support to multiple departments through data entry, document preparation, research, recordkeeping, and other assigned tasks.
• Prepare and distribute written communications, reports, presentations, and other materials using Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Communicate information and requests to office personnel, track responses, and follow up as needed.
• Coordinate deliveries, supply orders, and other office logistics.
• Run local errands and provide additional administrative assistance as requested.
• Follow established company policies, procedures, and security requirements while maintaining confidentiality and professionalism.
• Adapt to changing priorities, procedures, and assignments while managing multiple responsibilities accurately and efficiently.
• Establish and maintain effective working relationships with employees, management, vendors, visitors, and other internal and external stakeholders.
• Provide additional administrative and operational support as business needs require.

This is a full-time, onsite, non-exempt, non-supervisory position. Standard working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional schedule adjustments may be necessary to support office operations, meetings, or events.

We have an impressive range of benefits, programs, and perks that we offer:

Generous PTO and Leave Times

• Flextime Scheduling
• Bereavement
• Paid Time Off (PTO)
• Paid Parental Leave

Financial Benefits

• 401K Retirement Plan Contribution
• Employee Stock Ownership Plan
• Continuing Education Funds

Health, Medical, and Wellness Benefits

• Medical Insurance
• Dental & Vision Insurance
• Life Insurance and Long-Term Disability (LTD)
• Vision Reimbursement

Qualities We Look For

• Creativity and initiative
• Integrity and discretion
• Responsiveness and accountability
• Collaboration and teamwork
• Flexibility and a willingness to learn
• A strong commitment to customer service

Experiences and Background We Look For:

• High school diploma or equivalent and at least one year of relevant experience; an associate or bachelor's degree is preferred.
• Two to three years of administrative, office operations, facilities support, or related experience is preferred.
• Strong organizational skills and attention to detail.
• Effective time management skills and the ability to prioritize competing tasks.
• Ability to work independently while contributing to a collaborative team environment.
• Professional demeanor and strong customer service and communication skills.
• Working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Ability to manage multiple assignments, respond to changing priorities, and meet deadlines.

Preferred Qualifications:

• Experience supporting multiple departments, offices, buildings, or reporting lines.
• Experience with office supply inventory, purchasing, vending or breakroom restocking, and facilities coordination.
• Experience coordinating meetings, events, catering, deliveries, or other office logistics.
• Ability and willingness to learn new systems, procedures, and responsibilities

The salary range for this role is $50,000 to $55,000; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate’s work experience, education/training, and key skills.

Other Requirements

U.S. citizenship is required to meet position eligibility.

Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Successful passage of a criminal background screen is required to meet position eligibility. Areté will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

Other Considerations

Areté is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Areté Human Resources at 818-885-2200 for assistance.