Administrative Clerk

Job Title: Administrative ClerkJob Description

We are seeking a detail-oriented Front Office / Administrative Clerk to support daily business operations through invoicing, data entry, document review, and transaction processing. This role is heavily focused on reviewing and processing paperwork, including sales orders, purchase orders, invoices, and other business documents. The ideal candidate enjoys working with detailed information, identifying discrepancies, and ensuring accuracy throughout the process. The successful candidate will spend approximately 90% of their day working in QuickBooks Enterprise Manufacturing and will play a key role in supporting office operations and maintaining accurate business records.

Responsibilities

• Process customer invoices and transactional documents.
• Review sales orders and purchase orders for accuracy.
• Enter and maintain data within QuickBooks Enterprise Manufacturing.
• Support revenue and operational reporting activities.
• Verify documentation and identify discrepancies when necessary.
• Maintain organized records and documentation.
• Assist with general office administration and clerical duties.
• Answer phones and assist customers and visitors as needed.
• Support the Office Manager with daily operational tasks.

Essential Skills

• Prior administrative, clerical, invoicing, billing, bookkeeping, AP/AR, or data entry experience.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to analyze information and identify inconsistencies.
• Comfortable working in a paper-heavy environment.
• Basic Excel skills, including SUM formulas, sorting and filtering, data entry, and spreadsheet maintenance.
• Ability to work independently with minimal supervision.
• High School Diploma or GED.

Additional Skills & Qualifications

• QuickBooks experience is preferred but not required.
• Naturally curious and analytical.
• Enjoys reviewing documentation and solving problems.
• Has strong data accuracy skills.
• Can adapt to changing priorities and workloads.
• Possesses a high degree of reliability and accountability.
• Thrives in an environment where attention to detail is critical.

Work Environment

This role is on-site in Kennebunk, but will also require some travel to another location approximately 20 minutes away. The work schedule is Monday through Friday, 8:30 AM to 5:00 PM. This is a 3-4 month contract-to-hire position.

Job Type & Location

This is a Contract to Hire position based out of Kennebunk, ME.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kennebunk,ME.

Application Deadline

This position is anticipated to close on Sep 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.