administrative officer

The Department of Public Works is seeking an Administrative Officer to join our Finance team. This new position supports the administrative functions of the division in addition to supervising a small team of clerical accounting staff.

The successful candidate will provide direct supervision over the Department’s Accounts Receivables team consisting of two Senior Account Clerks. The teams’ work efforts include processing the daily revenue deposits for Public Works while also providing vital customer service for the department’s three residential water districts. Additionally, this person would lead Finance division initiatives including customer service interface, coordinating quarterly reports, document management, executing the document retention policy and organizing electronic records among other administrative duties.

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The ideal candidate for this position will have effective communication and interpersonal skills, knowledge of modern office practices and procedures, experience with record keeping, report preparation and electronic filing methods. The successful candidate should have experience supervising or leading a team. Being familiar with basic accounting standards and financial transactions is desired, but not a requirement. Public Works is interested in someone who is self-motivated, organized, and takes pride in continuous improvement. Experience in customer service is desired, as this role will be working with external customers. The successful candidate will need experience with Microsoft programs, Adobe, and the capacity to learn new software.

Education and Experience

A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes:
Possession of a bachelor’s degree from an accredited four-year college or university in business or public administration, accounting, or a closely related field. In addition, two years of experience as an Administrative Services Coordinator or other progressively responsible paraprofessional experience in human resources, finance or accounting, or other administrative functions.

Licenses and Certificates

Certain positions within this classification may require driving. Positions that require driving as an essential job function will be communicated in the job posting. When driving is an essential function of the position, a valid California driver’s license will be required at the time of appointment and must be maintained throughout employment.

Other Specifications

Special Subclass Recruitment:
This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. The duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have any questions regarding the duties or the working conditions of the position, please contact the Human Resources Department at 805.781.5959.

Applications, including answers to supplemental questions, must be submitted online by the final filing date. Apply for this position atgovernmentjobs.com/careers/slocountyca. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.Your attached resume will not substitute for the completion of the application. Please complete all required fields and supplemental questions.

Be advised that while use of AI is common practice, we want to see your individual style and critical thinking skills in your answers to the supplemental questions.

An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.

Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.

If you have questions or would like to discuss the opportunity further, please contact Human Resources a thr@co.slo.ca.us. Confidential inquiries are welcomed.

For further information regarding the County of San Luis Obispo, visit our website at www.slocounty.ca.gov.

This recruitment may be used to fill future permanent, substitute, limited term, and temporary positions, both full-time and part-time throughout the County.