Administrative Support Specialist

This job announcement uses the USA Hire Assessment to evaluate applicants. For more information, visit USA Hire Assessment

Duties

• Records Coordinator. Administers paper and electronic filing systems, develops file plans, and ensures proper organization, retrieval, transfer, and disposal. Conducts compliance reviews and assists staff with records policies and procedures.
• Provides executive administrative support to leadership. Manages calendars, schedules, and official visits. Reviews and tracks correspondence, drafts memos and reports, and handles visitor inquiries with discretion. Coordinates with senior officials.
• Coordinates office administration, supplies, equipment, workspaces, and workflows. Assists staff with office procedures and manages external taskers. Prepares reports and memos while coordinating scheduling and personnel actions with partners.
• Provides civilian HR administrative support. Manages onboarding, training records, and personnel databases. Tracks personnel actions, recruitment, and awards. Assists employees and supervisors with routine procedures and coordinates with HR offices.
• Performs other administrative and office support duties as assigned.

Requirements

• Must be a U.S Citizen.
• Suitable for Federal Employment
• Registered for Selective Service (if applicable)
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
• Must be able to obtain and maintain a Secret security clearance
• Candidates must possess bilingual fluency in English and Spanish to effectively draft correspondence and liaise with academic institutions, external agencies, and international defense representatives.