U.S. Department of Defense · Fort McNair, District of Columbia, US

Administrative Support Specialist

OpenOther70623.00

Open — U.S. Department of Defense has a posting for this job. Posted 17 Sep 2026.

This posting

ADMINISTRATIVE SUPPORT SPECIALIST

Posted 17 Sep 2026 · Other · 70623.00

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About this job

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Duties

  • Records Coordinator. Administers paper and electronic filing systems, develops file plans, and ensures proper organization, retrieval, transfer, and disposal. Conducts compliance reviews and assists staff with records policies and procedures.
  • Provides executive administrative support to leadership. Manages calendars, schedules, and official visits. Reviews and tracks correspondence, drafts memos and reports, and handles visitor inquiries with discretion. Coordinates with senior officials.
  • Coordinates office administration, supplies, equipment, workspaces, and workflows. Assists staff with office procedures and manages external taskers. Prepares reports and memos while coordinating scheduling and personnel actions with partners.
  • Provides civilian HR administrative support. Manages onboarding, training records, and personnel databases. Tracks personnel actions, recruitment, and awards. Assists employees and supervisors with routine procedures and coordinates with HR offices.
  • Performs other administrative and office support duties as assigned.

Requirements

  • Must be a U.S Citizen.
  • Suitable for Federal Employment
  • Registered for Selective Service (if applicable)
  • This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination.
  • Must be able to obtain and maintain a Secret security clearance
  • Candidates must possess bilingual fluency in English and Spanish to effectively draft correspondence and liaise with academic institutions, external agencies, and international defense representatives.

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