Budget Analyst

Under general supervision of the Administrative division, the Budget & Accounts Analyst monitors and manages grant budgets to ensure on-budget tracking of approved Salt River Police Department grants and operational expenses. Duties include grant budget variance analysis, compilation, consolidation and analysis of grant financial data, preparation and presentation of monthly grant budget tracking reports. This job class is treated as FLSA Exempt.

Essential Functions: Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive listing of tasks performed by all positions in this classification.

1. Monitors ongoing department and grant expenses. Evaluates monthly, quarterly and annual budget variances and produces budget variance analysis and reports.

• Monitors departmental and grant budgets and financial transactions to ensure allocated funds have been spent as budgeted.
• Keeps the Director informed of adverse spending irregularities or concerns that could affect the timely completion of funded projects.

2. Works closely with the Chief of Police, Commanders the Budget & Records Office during budget cycles to review and accurately forecast department grant and operational expenditures.

• Assists the Administrative division with validating estimates and improving the accuracy of accrual and cash flow reporting to the Finance Department.

3. Assists the Chief of Police in reorganizing and centralizing all financial and budgeting tasks for the department.

• Develops centralized processes and procedures for monitoring and tracking contract payments for vendors, contractors and consultants.
• Files and maintains centralized filing systems for contract records and expense receipts.

4. Prepares and submits budget and internal expense reports to advise the Chief of Police and Bureau Commanders of budget status and expenditure activity.

• Meets regularly with Managers to analyze expenditures and assists with resolving contracts, operations and personnel budgetary issues.
• Develops consistent and reliable communications with contract vendors and Division Managers.
• Serves as primary liaison with the Finance Department for all financial accounting transactions.

5. Reconciles monthly budget reports and ensures account information corresponds with data reflected the PeopleSoft (PS) Financials system.

• Reviews data for errors and discrepancies then makes necessary corrections.
• Prepares and revises budgets and budget modifications for new and existing budgets as needed.
• Maintains daily and monthly accounts of reports and financial records.
• Ensures transactions are recorded properly, debited or credited to the appropriate budget account and comply with governmental Generally Accepted Accounting Principles (GAAP).

6. Provides information for audits by reviewing documentation, evaluating expenditure activity levels and monitoring cash receipt activity levels.

• Maintains appropriately filed documents for easy retrieval, report processing and audit purposes.

7. Performs standard reviews of all department contracts to ensure terms and conditions are adhered to by vendors. Reviews vendor contracts to identify cost saving opportunities and makes recommendations to the Chief of Police.

8. Monitors all department accounts payable and ensures all are paid in a timely manner and with a standard review on costs for department programs.

9. Develops, implements, audits and manages department and project budget management policies and procedures.

10. Performs market pricing analysis and participates in the negotiation of pricing, terms and conditions with vendors and third-party service providers.

11. Researches industry standards and best practices in project cost management to develop baseline standards and continuous project budget management improvement plans.

12. Performs other job-related duties as assigned to maintain, enhance or improve the operational effectiveness of the department.

Knowledge, Skills, Abilities and Other Characteristics:

• Knowledge of the history, culture, laws, customs and traditions of the SRPMIC.
• Knowledge of project budget administration policies, procedures and expense control.
• Knowledge of Federal and State grants.
• Knowledge of budget management and financial management terminology, tools, techniques and procedures.
• Knowledge of general budgeting principles and practices.
• Knowledge of basic auditing principles and practices.
• Knowledge of governmental Generally Accepted Accounting Principles (GAAP).
• Knowledge of the federal and state financial reporting requirements.
• Knowledge of the PeopleSoft financial systems.
• Skill with the financial documentation process.
• Skill with written and verbal communication.
• Skill with contract negotiations and vendor management.
• Skill with risk management and associated risk models.
• Skill with analytical problem solving.
• Skill establishing and maintaining effective working relationships with state and federal representatives, Community officials and SRPMIC staff at all levels.
• Skill reviewing and evaluating a variety of financial and budgetary records.
• Skill understanding and applying complex rules, regulations, procedures and guidelines, including Generally Accepted Accounting Principles (GAAP).
• Skill preparing a variety of computerized financial and budgetary records and reports.
• Ability to develop presentations tailored to effectively communicate to various target audiences.
• Ability to accurately diagnose project and job cost related problems and take appropriate and timely corrective action.
• Ability to use a personal computer including associated project software and MS Office.
• Ability to communicate effectively both verbally and in writing.
• Ability to maintain accurate and timely program records.
• Ability to operate a variety of standard office equipment including 10-key adding machines, calculators, photocopiers and FAX machines.
• Ability to generate budget and expense reports and query information from the PeopleSoft Financials System.
• Ability to demonstrate proficiency in SharePoint.

Education: A Bachelor’s degree from an accredited college or university in Accounting, Finance, Business Administration or a related discipline required.

Experience:

• Two (2) years’ experience performing budgetary reviews and analysis, identifying and analyzing variance to forecast required.
• Two (2) years’ experience with cost analysis required.
• Two (2) years’ experience working with Federal and State grant administration.
• One (1) year experience with PeopleSoft financial systems highly preferred.

Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

• May be required to work beyond normal work hours including nights, weekends and holidays.

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check.

SRPMIC is an Equal Opportunity/Affirmative Action Employer Preference will be given to a qualified: Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

4.) email to HRRecruitment@srpmic-nsn.gov

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted.

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.