Executive Assistant

Pay range: 30-35/hr

Position Overview

Client Office of the President is seeking an experienced and highly organized Assistant Deputy Chief of Staff to provide executive-level administrative and operational support from July 2026 through approximately May 2027.

Reporting directly to the Chief of Staff, this high-profile role will support the daily operations of the Office of the President and work closely with Executive Team members to coordinate high-priority initiatives, executive communications, scheduling, and stakeholder engagement activities.

The ideal candidate is a proactive professional with exceptional organizational, communication, and project management skills who can manage multiple competing priorities with discretion and professionalism.

Position Details

• Department: Office of the President
• Title: Assistant Deputy Chief of Staff
• Engagement Type: Staff Augmentation / Contract
• Location: Remote
• Expected Start Date: July 6, 2026
• Duration: Approximately 7-9 months
• Schedule: Full-time (40 hours/week)
• Travel Required: No

Key Responsibilities

Reporting to the Chief of Staff, the Assistant Deputy Chief of Staff will:

• Support Executive Team members in preparing the President & CEO for internal and external meetings, presentations, and events
• Coordinate and manage high-priority initiatives and executive action items
• Manage deadlines and ensure timely follow-up on deliverables and requests
• Assist with day-to-day operations on behalf of the President & CEO
• Coordinate Executive Team meetings and maintain related documentation and files
• Review, prioritize, and triage incoming requests and correspondence
• Draft and manage communications with key stakeholders, including:
  • Governor's Office
  • Board members
  • Oversight entities
  • External constituencies
• Ensure communications are accurate, timely, high-quality, and aligned with organizational messaging
• Perform additional duties that support the mission and operational goals of CLIENT.

Required Skills & Qualifications

Successful candidates will demonstrate:

• Ability to manage multiple time-sensitive priorities with discretion and professionalism
• Strong organizational and analytical skills
• Excellent written communication and drafting abilities
• High attention to detail and accuracy
• Ability to work independently in a fast-paced executive environment
• Strong project management and coordination capabilities
• Experience supporting senior executives or Executive Team members

Preferred Qualifications

• Knowledge of New York State energy systems
• Experience within the clean energy industry
• Project management certification such as:
  • Certified associate in project management (CAPM)
  • Project Management Professional (PMP)

Education Requirements

• Education and experience commensurate with a bachelor's degree