Executive Assistant

Make an impact by enabling leaders and teams to operate at their best. In this role, you will coordinate priorities, manage details, and help deliver a seamless day-to-day experience. You will partner closely with colleagues across the organization and handle information with care and discretion.

Job summary

As an Executive assistant in our organization, you will support senior leaders by managing calendars, travel, meetings, and communications with accuracy, professionalism, and sound judgment. You help anticipate needs, resolve scheduling conflicts, and keep workflows moving in a fast-paced environment.

Job responsibilities

• Manage complex calendars, prioritize meeting requests, and proactively resolve scheduling conflicts
• Screen and route incoming calls and messages, using appropriate discretion when handling sensitive information
• Coordinate logistics for internal and external meetings, including agendas, materials, and follow-ups
• Arrange domestic and international travel, including itineraries and time-sensitive changes
• Organize offsite meetings and events, including venue coordination, catering, transportation, and room reservations
• Process invoices and travel and expense submissions, ensuring alignment to applicable policies and timelines
• Support onboarding and offboarding activities, including equipment requests and access coordination
• Draft and proofread clear, professional emails and messages for audiences at all levels
• Maintain organizational charts and executive biographies, keeping information current and accurate
• Operate independently on routine activities, communicate risks early, and escalate issues as needed

Required qualifications, capabilities and skills

• 5+ years of administrative experience supporting senior leaders (Managing Director or equivalent)
• Demonstrated experience managing complex calendars and competing priorities in a deadline-driven environment
• Demonstrated ability to coordinate logistics for meetings and events involving internal and external participants
• Demonstrated experience arranging domestic and international travel and responding to last-minute changes
• Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrated written and verbal communication skills, including drafting professional business communications
• Demonstrated ability to handle confidential information with discretion and sound judgment
• Demonstrated attention to detail and ability to deliver accurate, high-quality work

Preferred qualifications, capabilities and skills

• Bachelor’s degree
• Experience supporting a Managing Director or equivalent Senior Leader
• Experience maintaining organizational charts and leader biographies

Applicants must be authorized to work for any employer in the US. We are not able to provide immigration sponsorship or take over sponsorship of an employment visa at this time. Final job grade level and corporate title will be determined at time of offer and may differ from this posting. This role does not provide relocation assistance, so all candidates must be local to the work locations listed in the job posting or willing to relocate on their own immediately upon hire.