Executive Assistant

Introduction

Werfen

Werfen is a growing, family-owned, innovative company founded in 1966 in Barcelona, Spain. We are a worldwide leader in specialized diagnostics in the areas of Hemostasis, Acute Care Diagnostics, Transfusion, Autoimmunity, and Transplant. Through our Original Equipment Manufacturing (OEM) business line, we research, develop, and manufacture customized assays and biomaterials. We operate directly in 30 countries, and in more than 100 territories through distributors. Our Headquarters and Technology Centers are located in the US and Europe, and our workforce is more than 7,000 strong.

Our success comes from a specific focus in these rapidly evolving diagnostic areas, our commitment to customers, and our dedication to innovation and quality. We’re passionate about providing healthcare professionals the most valuable and complete solutions to improve hospital efficiency and enhance patient care.

Overview

Position Summary:

The Executive Assistant provides high-level, strategic administrative support to the Vice President – General Manager and other senior leadership as needed. The Executive Assistant handles a wide range of tasks involving highly confidential and critical company information and supports efforts to ensure best practices, smooth business operations, and achievement of department objectives and goals.

This is a temporary assignment starting asap through the end of January 2027, with possibility for extension or conversion depending on work performance and business needs. The role will be primarily on-site in the Werfen - Mira Mesa location.

The base hourly range for this role is currently $43.27/hr. to $52.88/hr. Individual compensation will ultimately depend on factors including education, relevant experience, skillset, knowledge, and particular business needs.

Responsibilities

Key Accountabilities

• Perform standard, advanced, and confidential administrative duties to support GM, VP and Sr. Department Executives including travel coordination, calendar management, and expense processing
• Provide general administrative support to VP GM and Sr. Department Executives on department projects, and other related responsibilities as needed.
• Plan employee outings, luncheons, meetings, off-sites, townhalls, and other events for the department.
• Function as the GM’s liaison for high level contacts and internal customers; interact regularly with all functions and employees at all levels.
• Responsible for POC Hemostatis calendar management, organization, and scheduling as needed.
• Responsible for the Department Recognition and Appreciation Program; maintain the Anniversary/ Retirement calendar, order gifts, etc.
• Organize Annual Leadership Forum, Business Reviews, and Board Meetings.
• Other duties as assigned.

Networking/Key relationships

• General Manager
• Department Executives
• Works closely with all functions, to support company objectives and day to day operations.
• Additional Networking and Key Relationships to be determined based on department needs

Qualifications

Minimum Knowledge & Experience for the position:

• Education: Associate degree preferred
• Experience: 7 years of related administrative experience in a corporate environment

Management has the discretion of substituting relevant work experience for a degree and/or making exceptions to the years of experience requirement.

Skills & Capabilities:

• Strategic Thinker, able to lead and execute strategy.
• High level of Business Acumen and a Subject Matter Expert in Executive Administration
• Experience with international business a plus
• Ability to communicate across C-level
• Experience with budget management
• Excellent active listening skills

Travel requirements:Approximately 5% of the time for meetings as required by GM.

Closing

If you are interested in constantly learning and being challenged on a daily basis we encourage you to submit your resume or CV.

Werfen is an Equal Opportunity employer and is committed to a diverse workplace. Werfen strictly prohibits unlawful discrimination, harassment or retaliation based upon an individual’s race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other protected characteristic as defined by applicable state or federal law. If you have a disability and need an accommodation in relation to the online application process, please contact NAtalentacquisition@werfen.com for assistance.

We operate directly in over 30 countries, and in more than 100 territories through distributors. Annual revenue is approximately $2 billion and more than 7,000 employees around the world comprise our Werfen team.

www.werfen.com