Executive Assistant

Req ID: 137645
Region: Americas
Country: USA
State/Province: California
City: San Jose

Summary

Highly organized and proactive Administrative Assistant with extensive experience providing comprehensive, high-level support to multiple Vice Presidents. Proven track record of managing complex calendars, travel logistics, and expense reports while simultaneously overseeing departmental budgets and schedules. Adequately skilled in managing workflow, enforcing organizational policies, and contributing to annual strategic planning. Recognized for exceptional professional standards, strong risk management, and the ability to seamlessly execute tasks and goals to ensure peak departmental performance.

Detailed Description

Performs tasks such as, but not limited to, the following:

• Manages high-level administrative demands, complex calendars, and scheduling priorities for multiple Vice Presidents simultaneously.
• Organizes end-to-end travel arrangements and meticulously processes expense reports in compliance with company guidelines.
• Serves as a reliable point of contact for routine information exchanges across peer groups, internal departments, and monitored external contacts.
• Builds and maintains operational schedules to keep the department's daily workflows running on time.
• Performs work within established professional standards to safeguard against operational errors, project delays, or missed performance goals.
• Contributes valuable insights and data during the creation of annual plans and departmental objectives.
• Rigorously enforces company policies within the functional area and assists in developing new procedures when required.
• Translates high-level goals and tasks into structured, actionable processes to ensure the unit consistently hits its targets.

Knowledge/Skills/Competencies

• Deep understanding of high-level corporate administrative procedures, protocol, and standard operating practices.
• Knowledge of how organizational policies are developed, implemented, and enforced within a specific functional area.
• Understanding of how tactical daily tasks link directly to broader annual business objectives and department plans.
• The ability to prioritize and execute tasks concurrently for multiple high-level executives without sacrificing quality.
• Proficiency in booking complex, multi-leg travel itineraries and managing associated logistics.
• Skill in accurately reconciling expenses, tracking receipts, and managing reporting software.
• Advanced capability in calendar management and constructing realistic operational timelines for a department.
• Strong written and verbal communication skills tailored for routine information exchange with peers, internal stakeholders, and monitored external contacts.
• Meticulous approach to work to prevent administrative or operational errors that could negatively impact schedules or performance goals.
• The capacity to work strictly within established professional standards to safeguard departmental operations from disruptions.
• Commitment to following and enforcing structured, established processes to reliably meet the goals of the unit.
• The ability to remain calm and effective under pressure while managing shifting priorities from multiple VPs.
• Maintaining the utmost confidentiality and professional boundaries while handling executive-level data and interactions.

Physical Demands

• Duties of this position are generally performed in good working conditions.
• Occasional exposure to elements such as noise, dust, chemicals, operating machinery, temperature extremes, etc.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

• Four to six years’ relevant experience.

Typical Education

• Bachelor's degree in related field, or consideration of an equivalent combination of education and experience.
• Educational requirements may vary by geography.

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

The salary range described in this posting is an estimate by the Company, and may change based on several factors, including by not limited to a change in the duties covered by the job posting, or the credentials, experience or geographic jurisdiction of the successful candidate.

Salary Range: USD $71,451-$106,224

Celestica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines.
Celestica is an E-Verify employer.

COMPANY OVERVIEW:

Celestica, Inc. (NYSE: CLS; TSX: CLS) is a technology leader dedicated to driving customer success and market advancements. With deep expertise in design, engineering, manufacturing, supply chain, and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. With a talented team and a strategic global network, Celestica helps its customers achieve competitive advantages.

Today, Celestica delivers innovative supply chain solutions globally to customers in strategic two operating and reporting segments: Advanced Technology Solutions (ATS) and Connectivity and Cloud Solutions (CC):

ATS: This segment serves customers in complex, regulated and high-reliability markets such as Industrial & Smart Energy, Aerospace & Defense, Semiconductor Capital Equipment, and HealthTech. It is engineering led, with deep expertise in design, manufacturing and lifecycle solutions.

CCS: This segment focuses on high-performance technology solutions and services for the data center, serving hyperscalers, digital native customers and enterprises. Celestica's Platform Solutions offering provides innovative and customizable computing, storage and networking solutions enabling AI-driven growth.

Built on a legacy of trust and performance, Celestica has earned its reputation by delivering results in complex and fast-changing markets. Celestica exceeds customer expectations by identifying trends and staying ahead of the curve. Backed by comprehensive capabilities and a global network across North America, Europe and Asia, Celestica helps customers gain competitive advantage with the quality, flexibility and resiliency they need to respond quickly to shifts in demand. Guided by a bold vision to accelerate market advancements, Celestica delivers innovative solutions and technologies that turn complexity into opportunity. Anchored in teamwork and commitment, Celestica strives to be the most trusted partner to its customers and colleagues worldwide.

Celestica would like to thank all applicants, however, only qualified applicants will be contacted.
Celestica does not accept unsolicited resumes from recruitment agencies or fee based recruitment services.