• Job Description

  Req#: 4988159
  Salary: $35,618.70 - $46,245.72 Annually
  Location : 200 Piedmont Ave. SE Atlanta, GA
  Job Type: Full Time Salaried
  Remote Employment: Flexible/Hybrid
  Job Number: 2025-10609
  Division/Section: Medical-Clinical Svcs/Immunization
  Unit: 4054923151
  Opening Date: 06/30/2025
  Closing Date: 7/13/2025 11:59 PM Eastern
  
  Description
  
  Pay Grade: H
  This is GRANT FUNDED POSITION subject to available grant funds.
  Click HERE for Video
  
  Who we are. We protect lives.The Georgia Department of Public Health is the lead agency entrusted by the people of Georgia to proudly protect lives and promote healthy lifestyles in diverse communities statewide. We are committed to preventing disease, injury, and disability; promoting health and well-being; and preparing the State of Georgia for responding to disasters.
  
  What we offer. As a member of the Georgia Department of Public Health team, you will join a passionate group of individuals who are dedicated to making an impact. No matter your role, you will individually contribute to protecting the lives of all Georgians while receiving a wide range of benefits, so you can:
  • Make a Professional Impact - Build your career where it matters and protect lives in the community where you live, work, and play
  • Enjoy Workplace Flexibility - Experience flexibility in how you work so you can be your best self for you and Georgia Residents
  • Work with a Dynamic and Diverse Team- Collaborative and inclusive way of working where employees share ideas and leverage collective strengths
  • Achieve Career Longevity - Countless opportunities for continuous learning/development that support a long-term career
  • Take Part in a Hands-on Working Culture - Unique culture of active engagement and problem-solving, no matter your role
  • Feel Pride in Where you Work - Be part of making an impact in public health alongside dedicated people just like you
  
  As a Administrative Assistant 3 within the Office of Medical and Clinical Services at the Georgia Department of Public Health, you will join a dedicated group of public health professionals that help support the overall mission and vision of protecting lives of Georgian residents in a variety of ways.
  Job Responsibilities
  
  
  • Serve as point of contact for immunization program; provide administrative and technical assistance to internal and external customers; answer, triage and direct all incoming calls for the program
  • Provide administrative support by maintaining immunization inventories and distributing materials to providers as requested; retrieve, open, and distribute incoming mail to program staff, managers and other DPH programs as needed
  • Monitor immunization record requests received via email and fax; utilize GRITS to research and process immunization request for children, adolescents, and adults
  • Orient and train new staff in proper procedures of day-to-day operations of the immunization program; assist with developing administrative job aids and templates for processing immunization record request and other administrative duties
  • Maintain office assessment filing system; collect, organize, file, and monitor IRC site visit forms; collect, organize, file, and monitor district IAP forms, and annually purge documents over 3 years from files
  • Provide SENDSS support to office and district staff, update school and childcare sites in the School and Child Care Database (SCAD), and provide technical assistance related to SENDSS and SCAD
  • Serve as data entry support backup for immunization office; conduct data entry for Vaccines for Children as needed and conduct data entry for Immunization Registry (GRITS) as needed.
  • Handles and protects confidential client and program information when performing administrative duties following HIPAA Privacy Rules.
  
  Minimum Qualifications
  
  High school diploma/GED and four (4) years of job-related experience;
  or
  two (2) years of experience required at the lower level Admin Assistant 2 (GST051) or position equivalent.
  
  PREFERRED QUALIFICATIONS (BASED ON THE NEEDS OF THE POSITION):
  
  • Bilingual (able to comprehend and speak Spanish fluently)
  • Associate degree from an accredited college or two years related experience
  • One year of business school or college preferred
  • One year of experience performing general office work to include duties such as telephone usage, filing, typing, handling customers' questions or complaints, data entry, computer usage
  • Knowledge and skills related to the use of the Georgia Registry of Immunization Transactions and Services (GRITS)
  • Knowledge of current Advisory Committee on Immunization Practices (ACIP) vaccine recommendations.
  • Excellent customer skills, telephone and email etiquette, ability to multi-task and work independently often with minimal supervision and willingness to work as part of a team.
  • Proficient with Microsoft Office software (i.e., word, PowerPoint, excel)
  
  Additional Information
  
  The Georgia Department of Public Health commissioner and leaders encourage all employees to engage in regular wellness activities and to make lifestyle choices that promote health and well-being.
  
  The use of breaks during the workday is authorized to support this philosophy and assist employees in meeting their goals. A maximum of 30 minutes in a given workday may be used to engage in physical activities, generally in the form of two 15-minute breaks or one 30-minute break.
  
  Employment Information
  
  Current State employees are subject to State Personnel Board rules regarding salary.
  
  DPH accepts educational credentials recognized by the Council for Higher Education Accreditation (CHEA) and/or the US Department of Education (DOE). DPH will contact educational institutions to verify degree, diploma, licensure, etc.
  
  The candidate selected for this position may be subject to pre-employment drug screening and a criminal background check.
  
  Relocation assistance is not provided.
  
  As an employee of DPH, in the event of an identified emergency you may be required, as a term and condition of employment, to assist in meeting the emergency responsibilities of the department.
  
  If you require accommodations under the American Disability Act (ADA), email you request to DPH-HR@dph.ga.gov by the closing date of this announcement.
  
  DPH is an Equal Opportunity Employer
  ADA Statement
  
  The Georgia Department of Public Health is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. If you require accommodations under the American Disability Act (ADA), email request by the closing date of this announcement to: DPH-HR@dph.ga.gov.
  
  Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
  
  This position is subject to close at any time once a satisfactory applicant pool has been identified.
  Standard Benefits for FULL Time Salaried Employees
  In addition to a competitive salary, we offer a generous benefits package that includes a flexible schedule, training opportunities, health insurance, employee retirement plan, deferred compensation, 13 paid holidays, vacation & sick leave, dental, vision, long term care, and life insurance.
  No benefits are offered for part time employees.
  01
  
  The answers you provide to the supplemental questions will be used to determine if you meet the minimum qualifications for this position. Your responses pertaining to specific work experience and education must be clearly shown in the areas for work history and education on your application. Your application must be completed in full before it is submitted. We do not accept additional information after your application has been received by the Personnel Department. Do you accept these conditions?
  • Yes
  • No
  
  02
  
  What is your highest level of education completed?
  • Doctorate's Degree
  • Master's Degree
  • Bachelor's Degree
  • Associate's Degree
  • High School Diploma
  • GED
  
  03
  
  Are you a current employee of the Georgia Department of Public Health?
  • No
  • Full Time Employee
  • Part Time Employee
  • Temp or Contractor
  • Intern
  • Volunteer
  
  04
  
  How many years of experience do you have in administrative/operation support?
  • None
  • Less than 1 year
  • 1 - 2 years
  • 3 - 5 years
  • More than 5 years
  
  Required Question

• About the company

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