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Administrative Assistant - Entertainment Division
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Job Description
- Req#: 546217
Description
The Hachar Law Group's Entertainment Division represents clients across film, television, music, digital media, and other creative industries. We are seeking a proactive and detail-oriented Admin Assistant to support our entertainment attorneys in providing exceptional legal services to industry professionals. This role is ideal for a candidate passionate about the entertainment industry, with strong organizational skills and a commitment to client service.
Responsibilities
• Draft, edit, and format entertainment-related legal documents for attorney review and approval.
• Maintain organized client and project files.
• Follow up with correspondence pertaining to existing matters via email with clients when needed.
• Take notes during all internal Entertainment Team meetings and send an internal recap of next steps.
• Support in the upkeep of internal workflow platforms such as Monday.com, Dropbox, Clio, etc.
• Support attorneys in negotiations by preparing summaries and comparison charts of deal terms.
• File and track intellectual property registrations, copyright notices, and trademark applications.
• Monitor release dates across all clients to make sure no deadline is missed or delayed.
• Ensure the confidentiality of sensitive business and creative information.
• Assist with research on entertainment law trends, industry standards, and guild regulations.
• Support firm-wide initiatives, events, and client relations within the entertainment sector.
Qualifications
• Legal experience preferred but not required.
• Prior experience as a Legal Assistant, Administrative Assistant, or in a dual-role position preferred.
• Familiarity with project management platforms (e.g., Google, Remind App, Monday.com, Clio, or similar legal software).
• Ability to work with discretion, confidentiality, and attention to legal detail.
• Basic Knowledge of document formatting.
• Strong organizational skills with the ability to prioritize multiple tasks under tight deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and case/document management software.
• Professional demeanor and client-service mindset.
• Bilingual (English/Spanish) preferred.About the company
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